Job Purpose

We are looking for a proactive, organised, and result-oriented HR Recruiter & Admin Executive to support end-to-end recruitment along with HR operations and office administration. The role will focus on sourcing quality candidates, coordinating the hiring process, maintaining recruitment data, supporting onboarding, and ensuring smooth day-to-day HR activities.

Key Responsibilities1. Recruitment & Talent Acquisition

- Manage recruitment from requirement to joining.
- Source candidates through Naukri, LinkedIn, Apna, WorkIndia, Internshala, referrals, and other channels.
- Screen CVs and conduct initial HR screening calls.
- Shortlist candidates and coordinate interviews with HODs.
- Maintain candidate follow-ups and ensure smooth interview-to-joining movement.
- Build and maintain a strong candidate database.

2. Salary & Candidate Management

- Conduct salary discussions and negotiate within approved budgets.
- Coordinate offers, joining dates, and pre-joining follow-ups.
- Maintain a positive and professional candidate experience.
- Track candidate dropouts and proactively manage joining risks.

3. Recruitment MIS & Reporting

- Maintain recruitment trackers and MIS using Excel / Google Sheets.
- Track openings, profiles, interviews, selections, offers, joining status, sources, and hiring timelines.
- Prepare regular recruitment reports and highlight pending / critical requirements.
- Monitor recruitment targets and position closure timelines.

4. HR Operations & Onboarding

- Coordinate joining and onboarding formalities.
- Maintain employee records, HR documents, attendance, leave, and employee master data.
- Support HR policies, employee communication, and engagement activities.
- Maintain confidentiality of employee and candidate information.

5. Administration

- Support day-to-day office administration and HR-related coordination.
- Assist with meetings, scheduling, office requirements, documentation, and vendor coordination.




- Ensure smooth and organised HR & office operations.

6. Process Improvement

- Explore new sourcing channels and recruitment methods.
- Suggest improvements in hiring, tracking, onboarding, and HR processes.
- Stay updated with recruitment trends and effective sourcing practices.

Key KPIs

- Timely closure of assigned positions.
- Quality and number of relevant profiles sourced.
- Interview-to-selection and offer-to-joining conversion.
- Candidate follow-up and interview coordination.
- Recruitment TAT and hiring target achievement.
- Accuracy of recruitment MIS and employee records.
- Timely completion of onboarding and HR/admin activities.

Required Skills

- End-to-end recruitment & sourcing
- Strong job portal knowledge
- Candidate screening & calling
- Salary negotiation
- Interview coordination & follow-up
- Excellent communication skills
- MS Excel / Google Sheets
- HR documentation & MIS
- Valuable organisation and multitasking
- Proactive, reliable, and result-oriented approach
- Ability to work in a fast-paced workplace

Education & Experience

- Education: Graduate in HR, Management, Business Administration, Commerce, or a related field.
- Experience: 6 Months – 1.5 Years in Recruitment, HR, Talent Acquisition, HR Operations, or Administration.

Hands-on experience with Naukri, LinkedIn, Apna, WorkIndia, or Internshala will be preferred.

Ideal Candidate

A hands-on and target-oriented HR professional who is confident in candidate sourcing, calling, follow-ups, interview coordination, salary discussions, and recruitment closure, while also being comfortable handling HR documentation and administrative responsibilities.

Career Growth Path

HR Recruiter & Admin Executive - HR Executive / Senior Recruiter - Senior HR Executive – Recruitment & HR Operations - HR Manager / Talent Acquisition Manager - Senior HR Manager / Head of HR

Growth will be based on performance, recruitment results, process ownership, HR knowledge, and leadership capabilities.

Pay: ₹12,000.00 - ₹18,000.00 per month

Work Location: In person

📌 Human Resource Recruiter (Surat)
🏢 Kahani By I2c Events
📍 Surat