Job Description – Personal Secretary

Position: Personal Secretary
Company: ARCOY Industries (India) Pvt. Ltd.
Location: Ahmedabad
Experience: 1–2 Years
Employment Type: Full-Time

About the Role

We are looking for a proactive, highly organized, and trustworthy Personal Secretary to provide administrative and personal support to the Directors. The ideal candidate should be able to handle confidential information with discretion, manage multiple priorities, and ensure the smooth coordination of daily business and personal activities.

Key Responsibilities

- Manage the Directors' calendars, appointments, meetings, and daily schedules.
- Coordinate domestic travel arrangements, including flights, hotels, taxis, event registrations, and other bookings.
- Draft and prepare professional emails, letters, reports, presentations, meeting agendas, and Minutes of Meetings (MOM).
- Handle banking activities, credit card payments, bill processing, reimbursements, and financial documentation.
- Assist with passport renewals, visa applications, travel insurance, government documentation, and other official paperwork.
- Maintain confidential business, legal, property, and personal records in both physical and digital formats.
- Coordinate with banks, government authorities, advocates, vendors, consultants, employees, and external service providers.
- Manage courier, parcel, and document dispatch, filing, printing, and record maintenance.
- Support personal administrative tasks, including gift coordination,



family documentation, and other day-to-day requirements.
- Coordinate procurement and maintenance of office equipment, electronic devices, SIM cards, and other business or personal requirements.
- Handle urgent, confidential, and special assignments as directed by the Directors.
- Be willing to travel across India whenever required.

Required Skills

- Excellent verbal and written communication skills in English.
- Strong organizational and time management abilities.
- High level of confidentiality, integrity, and professionalism.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Ability to multitask and prioritize effectively in a quick-paced environment.
- Strong documentation, coordination, and follow-up skills.
- Good interpersonal and problem-solving abilities.

Qualifications

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 1–2 years of experience as a Personal Secretary, Executive Assistant, Personal Assistant, or in a similar administrative role.

What We Offer

- Professional growth and learning opportunities.
- Exposure to senior leadership and strategic business operations.
- Dynamic and team-oriented work environment.
- Market-competitive salary based on experience and skills.

Interested candidates can share their updated CV at:

[email protected]
+91-XXXXXXXXXX

Pay: From ₹25,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Personal Secretary to Director (India)
🏢 ARCOY INDUSTRIES
📍 India