JOB DESCRIPTION & JOB SPECIFICATION

Designation: Executive Assistant

Primary Responsibilities:

To provide direct support to senior management by handling schedules, communication, documentation, and coordination tasks, ensuring smooth functioning of daily business operations.

Reporting Structure :

Reporting to : Managing Director / CEO / Senior Management

Position reporting into this role : NA

Required Skills:

- Excellent written and verbal communication skills
- Robust organizational and time management skills
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion
- Problem-solving and multitasking abilities
- Professional behavior and people-handling skills
- Attention to detail in documentation and reporting
- Basic knowledge of business correspondence and record keeping

Key Result Areas

Internal:

- Managing calendars, meetings, and appointments of senior management
- Preparing presentations, reports, and documentation on time
- Coordinating between departments for follow-ups and task completion
- Maintaining confidential company records and files
- Ensuring smooth flow of internal communication

External:





- Handling client/vendor communication on behalf of management
- Assisting with travel bookings, event coordination, and external meetings
- Managing emails, calls, and correspondence with professionalism
- Building strong relationships with external stakeholders through timely communication

Primary Internal Interactions

Senior Management (CEO/Director), Department Heads (HR, Sales, Finance, Operations, etc.), Administrative and support teams

Primary External Interactions

Clients and vendors, Business partners and stakeholders, Travel agents, event coordinators, and service providers

Educational Qualification:

Bachelor’s degree in Business Administration, Commerce, Arts, or related fields, MBA or diploma in Administration/Secretarial Practice (preferred but not mandatory)

Work Experience:

0 to 2 years of experience as an executive assistant, personal assistant, or in an administrative support role, Fresher MBA graduates with excellent communication skills may also be considered

Pay: ₹15,000.00 - ₹17,000.00 per month

Work Location: Hybrid remote in Surat, Gujarat (Surat)

📌 Executive Assistant/Office Manager (India)
🏢 The Business Mentors
📍 India