Office Administration & Travel Desk Executive

Job Purpose

To manage day-to-day office administration activities and coordinate employee travel requirements, ensuring smooth and efficient administrative and travel support across the organization.

Key Responsibilities

Office Administration

- Manage day-to-day administrative activities and ensure smooth functioning of the office.
- Coordinate with vendors and service providers for office-related requirements.
- Maintain records, documents, bills, invoices, and administrative reports.
- Manage office supplies, stationery, and other essential requirements.
- Coordinate housekeeping, maintenance, security, and other facility-related activities.
- Support internal teams with administrative requirements and coordination.
- Assist in organizing meetings, events, and other office activities.
- Address and resolve routine administrative issues in a timely manner.

Travel Desk

- Coordinate domestic and international travel arrangements for employees.
- Manage flight, hotel, and transportation bookings as per company policies.
- Coordinate with travel agencies and other travel service providers.
- Assist employees with travel itineraries, confirmations, cancellations, and rescheduling.




- Maintain travel records and ensure proper documentation for business travel.
- Track travel expenses, bills, and invoices and coordinate for timely processing.
- Support employees with travel-related queries and requirements.
- Ensure travel arrangements are cost-effective and aligned with company guidelines.

Required Skills

- Good communication and coordination skills.
- Solid organizational and time-management abilities.
- Basic knowledge of MS Office/Google Workspace.
- Ability to manage multiple tasks and work with different teams.
- Good vendor and service-provider coordination skills.
- Attention to detail and record-keeping skills.
- Ability to handle travel bookings and administrative activities efficiently.
- Education & Experience
- Graduate in any discipline.
- 1–4 years of experience in office administration, travel desk, facility management, or a similar role.
- Experience in corporate travel coordination will be an added advantage.

Benefits:

- Flexible schedule
- Food provided
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Administration Executive (India)
🏢 Matrix Comsec
📍 India