Property Documentation Executive

Company: Zorba Estates
Location: Bengaluru, Karnataka
Employment Type: Full-Time | On-Site
Experience: 0–4 Years
Qualification: Any Degree
Salary: ₹15,000 – ₹30,000 per month

About Zorba Estates

Zorba Estates is a Bengaluru-based real estate company providing professional property solutions to buyers, sellers, property owners, and investors.

We support clients throughout the property transaction process, including property documentation, client onboarding, document verification, coordination, legal support, and transaction follow-ups.

Our goal is to provide clients with a smooth, transparent, and qualified real estate experience through proper documentation, timely communication, and effective coordination.

Job Overview :

We are looking for a Property Documentation Executive to manage property-related documentation, client onboarding, document collection, legal coordination, client communication, and transaction follow-ups.

The candidate will coordinate with buyers, sellers, property owners, legal professionals, and internal teams to ensure that all required documentation and transaction activities are completed accurately and on time.

Key Responsibilities :
Property Documentation

- Prepare and assist in drafting Sale Deeds, Agreements, and other property-related documents.
- Collect and organize property documents from owners, sellers, and buyers.
- Check documents for completeness, accuracy, and consistency.
- Coordinate with the legal team for document review and corrections.
- Maintain proper physical and digital records of property documents.

Client Onboarding

- Handle onboarding of buyers, sellers, and property owners.




- Collect required client and property information.
- Verify that the required documents have been submitted.
- Explain documentation requirements and next steps to clients.
- Maintain updated client and property records.

Client Communication

- Communicate with clients through phone calls, WhatsApp, and email.
- Provide updates regarding documentation and transaction status.
- Respond to client queries and coordinate with the appropriate team.
- Send professional emails requesting documents, approvals, signatures, and other requirements.

Buyer, Seller & Owner Coordination

- Coordinate between buyers, sellers, property owners, legal teams, and internal teams.
- Follow up for pending documents, signatures, approvals, and information.
- Coordinate document sharing and other transaction-related activities.
- Ensure smooth communication between all parties.

Legal Documentation Support

- Assist with preliminary checking of property documents.
- Coordinate with legal professionals for property document verification.
- Identify missing information or documentation and escalate issues to the concerned team.
- Assist in preparing documents required for property transactions.

Follow-Up & Record Management

- Maintain regular follow-ups with clients and stakeholders.
- Track pending documentation and transaction activities.




- Update CRM, Excel, or internal systems regularly.
- Maintain confidential and organized records of client and property documents.
- Ensure assigned documentation activities are completed within timelines.

Requirements

- Any Degree.
- 0–4 years of experience in property documentation, real estate operations, documentation, CRM, administration, or client coordination.
- Good verbal and written communication skills.
- Strong attention to detail.
- Good follow-up and coordination skills.
- Basic knowledge of MS Word, MS Excel, Email, and CRM.
- Ability to handle confidential documents professionally.
- Knowledge of property documentation and real estate transactions will be an advantage.

Freshers with good communication, documentation, and coordination skills are welcome to apply.

Why Join Zorba Estates?

- Practical exposure to real estate transactions and property documentation.
- Opportunity to work with buyers, sellers, property owners, and legal professionals.
- Learn real estate documentation and transaction processes.
- Develop professional skills in client coordination and operations.
- Career growth opportunities within Zorba Estates.

Apply Now

If you are detail-oriented, organized, good at communication and follow-ups, and interested in building a career in real estate documentation, apply for the Property Documentation Executive position at Zorba Estates.

Benefits:

- Cell phone reimbursement
- Health insurance

Work Location: In person

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance

Work Location: In person

📌 Property Documentation Executive (India)
🏢 Zorba Estates
📍 India