We are looking for a sharp, fast-moving Executive Assistant who can also take real ownership of business development support. This is not a purely administrative role. Alongside managing calendars, travel and meetings, you will be researching markets, identifying target companies, reaching out to prospects, and building the information base that our business decisions rest on.

We host visitors from Japan and work closely with international counterparts, so a high standard of English, strong coordination skills and genuine professionalism in front of guests are essential.

If you are someone who plans quickly, follows up without being reminded, and is comfortable using technology and AI tools to work faster, this role will suit you.

Key Responsibilities

Executive Assistance

Manage the calendar: scheduling, rescheduling and protecting time for priorities

Set up internal and external meetings, circulate agendas and track action points

Handle bookings — flights, hotels, cabs, restaurants, venues and conference rooms

Be reachable and responsive outside standard hours when something is time-sensitive (early mornings or evenings, as the work requires)

Maintain confidentiality on all commercial and personal matters

Visitor & Travel Logistics

Plan and manage complete itineraries for visiting delegations, particularly from Japan — airport transfers, hotels, meeting schedules, meals, local transport and site visits

Accompany visitors to meetings and site visits within Jaipur and across India as needed

Travel independently for meetings, events and client visits when required

Anticipate problems before they happen and have a fallback ready

Business Development Support

Conduct online market research to identify target companies, sectors and decision-makers





Build and maintain a structured prospect database — contacts, company profiles, interaction history, status

Cold call and cold email prospects to open conversations and set up meetings

Follow up consistently with existing contacts to keep relationships warm and moving forward

Prepare background notes and company briefs ahead of meetings

Meeting minutes during important meetings and follow ups

Research & Reporting

Compile market information, competitor data and industry developments into clear, usable summaries

Submit a daily report on outreach, meetings, follow-ups and research progress

Keep trackers and databases accurate and up to date at all times

What We Are Looking For

Essential

Excellent spoken and written English. This is non-negotiable.

Strong coordination and planning ability; able to organise multi-day visitor programmes end to end

Comfortable and confident on the phone, including cold outreach

Robust computer skills — Excel/Google Sheets, PowerPoint, email, calendar tools, or database tools

Practical, day-to-day fluency with AI tools (ChatGPT, Claude, Gemini or similar) for research, drafting and summarising

Fast, diligent and self-directed — you close loops without being chased

Willing and able to travel at short notice

Based in Jaipur and able to work from our Sodala office daily

Daily update on completed tasks and pending tasks

8–15 years of professional experience across executive support, business development, client servicing or a similar function

Preferred

Prior experience working with international clients

Any level of Japanese language ability

Experience in B2B sales, lead generation or market research

Pay: ₹70,000.00 - ₹80,000.00 per month

Benefits:

- Provident Fund

Education:

- Doctorate (Preferred)

Experience:

- Personal assistant: 10 years (Required)

Work Location: In person

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