We are looking for a young and dynamic candidate in our team. As a Back Office Executive/Coordinator, your primary responsibility will be to efficiently manage various back-office tasks related to Quotation handling, Inventory planning, and general communication. You will play a crucial role in supporting the smooth functioning of the business operations by maintaining accurate records in Tally, coordinating with different departments, and ensuring effective communication channels.

Key Responsibilities:

Quotation Handling:

Prepare and generate accurate and timely quotations for our industrial products or services.

Coordinate with the sales team to ensure that quotations align with customer requirements.

Maintain a systematic record in system for all quotations issued and their status.

Inventory Planning:

Monitor inventory levels and analyze trends to ensure optimal stock levels.

Coordinate with the Principal supplier company's team to place orders for replenishing inventory.

Conduct regular stock assessments and implement measures to prevent stockouts or overstock situations.

Collaborate with relevant teams to implement efficient inventory management strategies.

General Communication:

Facilitate effective communication between our end customers and team members.

Respond to internal inquiries from sales team and requests promptly and professionally.

Maintain explicit and organized documentation of communication records.

Assist in drafting internal memos, reports, and other documents as needed.

Data Management:

Manage and update databases related to quotations, inventory, and communications.





Ensure data accuracy and integrity to support informed decision-making.

Generate periodic reports for management review.

Coordination:

Collaborate with sales, procurement, and other departments to streamline processes.

Act as a liaison between different teams to resolve any operational issues.

Schedule and coordinate meetings as necessary.

Qualifications and Skills:

Bachelor's degree in BA, B.com, B.Sc., BBA, Management, or a related field.

Proven experience in a similar back-office coordination role will be preferred above other candidates.

Strong organizational and multitasking skills.

Excellent communication skills, both written and verbal.

Proficient in using MS Office suite and other relevant software.

Detail-oriented and capable of maintaining accurate records.

Ability to work collaboratively in a team-oriented environment.

we also welcome candidate from the accounts background as its a mix profile where candidate will require to use Tally software for inventory planning and some sort of accounting related works.

Personal Attributes:

Proactive and self-motivated.

Problem-solving mindset.

Ability to work under pressure and meet tight deadlines.

Adaptability to a dynamic work environment.

Strong interpersonal skills.

Candidate already located in Gurgaon will be preferred.

Job Types: Full-time, Permanent

Pay: ₹17,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement

Ability to commute/relocate:

- Gurugram, Haryana: Reliably commute or planning to relocate before starting work (Preferred)

Education:

- Diploma (Preferred)

Experience:

- Microsoft Office: 1 year (Preferred)

Work Location: In person

📌 Back Office Executive (India)
🏢 ANSAI TOOLING SYSTEMS
📍 India