Key Responsibilities

Office Administration & Front Desk

- Manage calendars, appointments, reminders, and meeting schedules.
- Coordinate meetings through email and phone communication.
- Coordinate domestic and international travel arrangements, including flights, visas, hotels, and local transportation.
- Coordinate pantry and housekeeping staff and oversee general office upkeep.
- Manage pantry inventory and support monthly procurement.
- Manage the front desk, receive visitors, and handle incoming calls.

Digital & Creative Support

- Create basic presentations, designs, and communication materials using Canva.
- Use AI productivity tools such as Gemini and other relevant platforms for research, organization, and day-to-day efficiency.
- Support documentation, planning, and coordination through digital tools and systems.

Executive & Administrative Support

- Provide administrative and coordination support to senior management.
- Handle confidential documents, communications, and information with discretion.
- Maintain records, reports, trackers, and data using Excel and other digital tools.
- Assist with vendor identification, coordination, follow-ups, and service requirements.

Candidate Profile

Essential Qualities

- Highly organized, detail-oriented, and dependable.




- Fast learner with strong multitasking and problem-solving abilities.
- Energetic, proactive, and solution-oriented.
- Excellent communication, interpersonal, and coordination skills.
- Strong sense of discretion and commitment to confidentiality.

Skills & Knowledge

- Robust working knowledge of Excel and basic data management.
- Familiarity with Canva, AI productivity tools, and digital coordination platforms.
- Ability to coordinate with vendors and manage follow-ups effectively.
- Ability to independently handle administrative responsibilities end-to-end.

Experience

- Prior experience as an Executive Assistant, Personal Assistant, Front Office Executive, Office Administrator, Residence Manager, or in a similar role is preferred.

Working Hours

10:00 AM – 7:00 PM | Monday to Saturday
2nd & 4th Saturdays off

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

- What is your Current CTC?
- What is your Expected CTC?
- How soon can you join us?

Experience:

- Executive Assistant: 2 years (Required)

Work Location: In person

📌 Executive Administrative Assistant (India)
🏢 Important Business
📍 India