Vendor Executive – Jewellery Showroom Job Purpose: The Vendor Executive is responsible for managing relationships with jewellery vendors/suppliers, coordinating purchases and deliveries, maintaining vendor records, ensuring quality and timely supply, and supporting the showroom's procurement requirements. Key Roles & Responsibilities Vendor Management Identify and coordinate with jewellery manufacturers, suppliers, and other vendors. Maintain strong professional relationships with existing vendors. Follow up with vendors regarding orders, deliveries, payments, and pending issues. Negotiate prices, making charges, delivery schedules, and other commercial terms. Purchase & Order Coordination Coordinate jewellery purchase orders as per showroom requirements. Ensure the correct quantity, design, purity, weight, and specifications are received. Track purchase orders from placement to final delivery. Coordinate with the purchase, accounts, inventory, and showroom teams. Jewellery Quality & Documentation Check received jewellery against purchase orders and vendor invoices. Verify product details such as gross weight, net weight, purity, stones, hallmark/HUID, making charges, etc., as applicable. Ensure proper documentation is received along with jewellery consignments. Report discrepancies, quality issues, shortages, or damages to the concerned vendor. Inventory & Stock Coordination Coordinate with the inventory team for inward and outward movement of jewellery. Maintain proper records of vendor-supplied stock. Monitor pending deliveries and replacement/repair items. Support stock reconciliation between vendor records and showroom records. Vendor Bills & Payments Collect and verify vendor invoices and supporting documents. Coordinate with the accounts department for payment processing.



Track outstanding vendor payments and resolve billing discrepancies. Ensure vendor credit/debit notes are properly recorded. Returns, Repairs & Replacements Coordinate jewellery returns, exchanges, repairs, and replacements with vendors. Maintain records of items sent to vendors and expected return dates. Follow up regularly to ensure timely closure. Vendor Performance Monitor vendor performance based on quality, pricing, delivery timelines, service, and reliability. Maintain vendor-wise performance records. Escalate repeated quality, delivery, or commercial issues to management. MIS & Reporting Prepare daily/weekly/monthly vendor reports. Maintain records of purchase orders, pending orders, deliveries, returns, repairs, and payments. Provide management with updates on vendor performance and pending requirements. Key Skills Required Good communication and negotiation skills Knowledge of jewellery products and terminology Understanding of gold/silver purity, weight, hallmarking and HUID is an advantage Vendor relationship management Basic knowledge of inventory and purchase processes MS Excel and ERP/SAP knowledge Good follow-up and coordination skills Solid attention to detail Ability to handle multiple vendors and orders KPIs for Vendor Executive Timely delivery of jewellery orders Vendor-wise purchase cost control Accuracy of vendor invoices and stock Reduction in quality discrepancies Timely closure of repairs/returns Vendor payment and documentation accuracy Vendor performance and relationship management

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

- Do you have experience in vendor management in jewellery industry?
- Are you comfortable for1045-8:30duty timing?
- Are you speak gujrati?

Work Location: In person

📌 Vendor Management Executive- Jewellery industry (Borivali)
🏢 Oneway consultancy
📍 Borivali