Executive Assistant (Operations, Marketing, and Supplier Management)

Role Overview
The Executive Assistant will provide comprehensive support across business operations, supplier relationships, inventory and pricing management, client communications, and digital marketing. This hybrid role is essential for streamlining processes, enhancing brand presence, and enabling company growth in the natural stone import and distribution industry.

Key Responsibilities

Inventory & Pricing Management: ⁠
Track and update inventory of slabs (marble, granite, quartz, tiles etc.) and maintain organized digital photo libraries for all stock.
⁠Monitor shipments and deliveries, flag missing/damaged products, and reconcile inventory discrepancies.
⁠Maintain accurate and up-to-date pricing sheets, reflecting new supplier quotes and market changes.•⁠ ⁠Prepare detailed, skilled client quotes derived from current inventory and cost analysis.

Supplier Relations & Communication:
Liaise daily with international suppliers in India, Brazil etc to negotiate terms, track orders, and resolve any issues.




⁠Coordinate restocking efforts, document supplier performance, and proactively schedule follow-ups for outstanding shipments.
Organize supplier documents, contracts, and communications for easy access and review.

Client Communications & Administrative Support:
Draft and send outbound client proposals and quotes, maintaining a record of correspondence and ensuring prompt follow-up.
Respond to all client emails and inquiries professionally, scheduling meetings and preparing agendas for both internal and external calls.
Manage executive calendars, book travel, and prepare expense reports.
⁠Take minutes during meetings, track action items, and follow up on completion.

Social Media Management:
Develop and maintain posting calendars for Instagram, Facebook, and LinkedIn, optimizing visuals and copy to showcase inventory, projects, and supplier updates.
Organize and curate asset libraries of pro

📌 Executive Assistant (India)
🏢 opaline surfaces
📍 India