Admin & Logistics Coordinator

Company: Polymer in Stock
Location: UAE
Department: Logistics & Administration
Job Type: Full-Time

About the Role
Polymer in Stock is looking for a highly organized and detail-oriented Admin & Logistics Coordinator to join our team. The successful candidate will be responsible for coordinating export logistics, shipping documentation, and communication with shipping agents, while also supporting the day-to-day administrative needs of the office.
This role is ideal for someone with experience in international shipping, export documentation, Letters of Credit (LC), and coordination with shipping agents, who can work efficiently in a rapid-paced trading environment.

Key Responsibilities
Logistics & Export Coordination
Prepare, coordinate, and maintain export and shipping documentation.
Coordinate with shipping agents and freight forwarders for vessel bookings and shipment arrangements.
Negotiate and obtain competitive shipping and freight rates from shipping agents and service providers.




Coordinate vessel bookings based on shipment requirements and agreed delivery schedules.
Work closely with the Sales Team to provide regular updates on shipment status, vessel schedules, ETDs, ETAs, and documentation.
Ensure all required export and shipping documents are prepared accurately and submitted on time.
Coordinate the submission and processing of ED (Export Declaration) and related customs/shipping documentation.
Follow up with shipping agents, customs, freight forwarders, and other relevant parties to ensure smooth shipment execution.
Review shipping documents for accuracy and ensure consistency across invoices, packing lists, bills of lading, certificates, and other export documents.
Handle documentation related to Letters of Credit (LC) and ensure documents comply with LC requirements.
Coordinate with banks and internal teams where required for LC documentation and document submission.
Maintain organized records of shipments, export document

📌 Admin & Logistics Coordinator (India)
🏢 Polymer in stock
📍 India