JLL supports the Whole You, personally and professionally.
Executive AssistantPosition OverviewThe Executive Assistant provides high-level administrative support to senior executives, enabling them to focus on strategic priorities by managing complex schedules, communications, and business operations. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs while handling confidential information with professionalism.
Key ResponsibilitiesCalendar and Schedule Management Coordinate complex executive calendars across multiple time zones, prioritizing appointments and ensuring optimal time allocation. Proactively identify scheduling conflicts and resolve them efficiently. Prepare executives for meetings with relevant briefing materials, agendas, and background information.
Communication Management Serve as primary point of contact between executives and internal/external stakeholders. Screen and prioritize incoming communications, responding independently when appropriate and escalating urgent matters. Draft, proofread,



and distribute correspondence, reports, and presentations on behalf of executives.
Meeting Coordination Organize and coordinate meetings, including logistics, technology setup, catering, and materials preparation. Attend meetings to capture action items and follow up on deliverables. Manage virtual meeting platforms and ensure seamless technical execution.
Travel Arrangements Plan and book complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements. Create detailed travel agendas and ensure executives have all necessary documentation and information.
Project Support Assist with special projects and initiatives, conducting research, compiling data, and preparing presentations. Track project timelines and milestones, ensuring deadlines are met. Coordinate cross-functional collaboration as needed.
Expense and Budget Management Process exp

📌 Executive Assistant (Mumbai)
🏢 JLL
📍 Mumbai