Job Title : Executive - Project Site Admin

Job Location : Jamnagar

Reporting : Project Manager / Admin Head

Job Purpose:
To provide administrative, coordination, and documentation support at the project site, ensuring smooth day-to-day operations, compliance with company policies, and effective communication between site teams and corporate offices.

Key Responsibilities

1. Site Administration
- Manage day-to-day administrative activities at the project site
- Maintain office facilities, housekeeping, and site infrastructure
- Coordinate logistics such as transportation, accommodation, and meals for staff

2. Documentation & Record Management
- Maintain project records, files, and correspondence (physical & digital)
- Handle incoming and outgoing documents, including letters, drawings, and reports
- Ensure proper version control and document tracking

3. Coordination & Communication
- Act as a liaison between site team, head office, vendors, and subcontractors
- Support project meetings by scheduling, preparing agendas, and recording minutes




- Follow up on action items and ensure timely closure

4. Vendor & Contract Support
- Coordinate with vendors for site services (housekeeping, security, utilities, etc.)
- Assist in processing invoices, purchase requests, and work orders
- Maintain vendor records and service agreements

5. HR & Workforce Support
- Maintain attendance records of site staff and contract labor
- Assist in onboarding, ID cards, and compliance documentation
- Support payroll inputs and statutory compliance (if required)

6. Logistics & Inventory
- Track and manage site consumables and office supplies
- Coordinate material dispatch/receipt documentation with stores/logistics teams

7. Compliance & Reporting
- Ensure adherence to company policies and site procedures
- Maintain statutory and audit-related records
- Prepare periodic MIS reports for management

Qualifications & Experience
- Education: Bachelor’s degree in Business Administration, Comm

📌 Executive - Project Site Admin (Jamnagar)
🏢 Tachion Electricalsntrols
📍 Jamnagar