Office coordinator

Job location: Mukund Nagar

Key Responsibilities

1. Facility & Front Desk Management

Reception & Guest Services
- Manage the EPABX system and efficiently redirect incoming calls to appropriate departments
- Maintain a visitor log and issue visitor passes as required
- Ensure the reception area is clean, welcoming, and well-organized at all times

Housekeeping Oversight
- Supervise daily cleaning and maintenance staff to ensure office spaces meet high hygiene and cleanliness standards
- Oversee pantry maintenance, washroom cleanliness, and waste management protocols
- Coordinate with housekeeping teams to address maintenance issues promptly
- Conduct periodic audits of facility cleanliness and safety standards

Asset Management
- Maintain and update a comprehensive register of office assets (IT hardware, furniture, equipment)
- Track asset lifecycle and coordinate repairs, servicing, and AMC (Annual Maintenance Contract) visits
- Ensure timely preventive maintenance and document all maintenance activities




- Manage asset disposals and write-offs in coordination with Finance and Management

2. Local Vendor & Procurement

Vendor Management
- Source, evaluate, and manage local Pune vendors for stationery, printing services, and office supplies
- Maintain vendor databases and performance records
- Negotiate competitive rates and favorable payment terms
- Ensure vendor compliance with company standards and delivery timelines

Pantry & Supplies Management
- Procure and manage pantry supplies including tea, coffee, snacks, beverages, and consumables
- Monitor pantry stock levels and place timely orders to prevent shortages
- Maintain pantry hygiene and ensure expiry date compliance
- Manage pantry cleaning schedules and equipment maintenance

Invoicing & Bill Management
- Verify vendor invoices for accuracy and completeness
- Track and reconcile monthly utility bills (Electricity, Internet, Water, Waste Management)
- Coordinate with Finance team for tim

📌 Office Coordinator (Pune)
🏢 Zogato technologies
📍 Pune