Job Title

Executive - Admin
Job Description Summary

Role Title:
Admin executive

Division /Region:
Pune

Line of business:
Asset Management

Location:
Pune

Part Time, Full Time,
or Fixed Term Contract:
Full Time

Job Classification:
Operation & Maintenance

Job Profile:
Engineering Services_ST2

1.2. Reporting Relationships:
This role will report into Site Manager
- Role Summary
- Key Responsibilities:
- Office & Calendar Management
- Manage calendars, schedule meetings, arrange meeting rooms/VC links, and coordinate agendas, minutes, and action trackers.
- Serve as the first point of contact for internal queries; route requests to the right stakeholders.
- Travel & Expense Support
- Coordinate domestic/international travel (flight, hotel, ground transport), visas, and travel insurance as per company policy.
- Prepare and submit expense reports and ensure policy compliance and timely reimbursements.
- Documentation & Reporting
- Draft, format, and proofread letters, presentations, spreadsheets, and reports.
- Maintain shared drives, trackers,



and confidential records (NDA files, contracts, attendance, asset lists).
- Procurement & Vendor Coordination
- Raise purchase requests, obtain quotations, track POs/GRNs, and liaise with vendors (stationery, pantry, couriers, IT accessories, etc.).
- Monitor deliveries and AMC renewals; maintain inventory and cost logs.
- Facilities & Events Support
- Coordinate seating plans, access cards, meeting room equipment, and minor facility issues with Admin/IT.
- Plan and execute team events, townhalls, trainings, and visitor logistics.
- Compliance & Policy
- Uphold data privacy, information security, and travel/expense policies.
- Assist during audits with document retrieval and evidence collation.
- Qualifications & Experience
- Bachelor’s degree (Commerce/Arts/Business Administration preferred).
- 2-5 years of experience in administrative/office coordination roles (experience supporting Operations or large teams is a plus).
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📌 Executive - Admin (Pune)
🏢 Cushman & Wakefield
📍 Pune