Tender Executive – Manpower & Facility Services Tenders

(2 Openings | Anablade Private Limited | Ghaziabad)

Categories You Will Handle

- Housekeeping & Sanitation Services
- Mechanized Cleaning Services (railway coaches, stations, offices, hospitals)
- Facility Management Services (integrated FM, soft services, hard services)
- Security Guard / Armed & Unarmed Security Services
- Manpower Supply (skilled, semi-skilled, unskilled)
- Pest Control & Horticulture Services
- Laundry & Linen Management Services
- Operation & Maintenance (O&M;) contracts

Portals You Will Work On

- IREPS (Indian Railways)
- GeM Portal
- CPP Portal
- State Government e-Procurement Portals
- PSU Procurement Portals (ONGC, NTPC, SAIL, AAI, etc.)
- Defence Establishment & Cantonment tenders (where applicable)

Daily Responsibilities

- Search all assigned portals every morning before 10:00 AM for new tenders in above categories
- Use relevant keywords: housekeeping, mechanized cleaning, facility management, security services, manpower supply, sanitation, horticulture, pest control
- Check all active tenders daily for corrigendum, amendments, and deadline extensions
- Check official emails at 9 AM, 1 PM, and 5:30 PM every day
- Inform senior immediately when a relevant high-value tender is spotted — do not wait for end-of-day
- Submit daily tracker update to senior by 6:00 PM every working day

Eligibility Checking

- Check all conditions before beginning document preparation:
- Minimum annual turnover as specified
- Years of experience in the relevant service category
- Number of similar works completed (value + count criteria)
- ESI/PF registration validity
- Labour licence under Contract Labour Act
- Security agency licence from PSARA (for security tenders)
- ISO certifications if mandated (ISO 9001, ISO 14001, OHSAS)
- MSME/DPIIT startup exemption eligibility
- Prepare one-page eligibility summary per tender and share with senior for go/no-go approval
- Never begin document preparation without senior approval

Tender Document Preparation

- Prepare complete bid package once senior approves:
- Company registration, GST, PAN, MSME/DPIIT certificate
- Labour licence,



PF registration, ESIC registration
- PSARA licence (security tenders)
- Experience certificates and work completion letters for similar services
- Client references with contact details
- ISO certificates wherever required
- Technical compliance sheet or method statement as per tender format
- Manpower deployment plan (where scope of work requires it)
- Prepare minimum wage cost sheet as per CLC notification for the applicable state and category:
- Basic wage + VDA (Variable Dearness Allowance)
- PF – 12% of basic
- ESIC – 3.25% of gross
- Bonus – 8.33%
- Leave wages
- Uniform/PPE allowance (as per tender scope)
- Overhead and service margin (as directed by senior)
- For mechanized cleaning tenders: include equipment cost, chemical cost, consumables, and manpower separately in BOQ
- For security tenders: factor armed vs unarmed categories, shift allowance, and weekly off wages correctly
- Take written price approval from senior minimum 2 days before deadline before filling financial bid
- Never enter or submit a financial bid price on your own authority

Corrigendum & Clarifications

- Check for corrigendum on every active tender every single day
- Report corrigendum to senior within 1 hour of spotting it along with a summary of what changed
- Update master tracker immediately with any deadline change or scope change
- Submit pre-bid clarification queries within the portal's open query window
- Monitor official clarification replies published on portal by tendering authority
- Attend pre-bid meetings (virtual or physical) and report back to senior with full summary
- Maintain a corrigendum log for every tender: date found, nature of change, action taken

Pricing Coordination





- Share full cost breakdown with senior at least 2 days before financial bid deadline
- Cost sheet must clearly show: wage cost, statutory costs (PF/ESIC/bonus/leave), equipment/chemical cost (if any), overhead, GST, and margin
- Enter financial bid only after receiving written price approval from senior (WhatsApp message counts as written)
- In reverse auction: stay online for full auction window and take live price direction from senior in real time

Tracking & Reporting

- Maintain master Excel tracker covering: tender ID, portal, department, category, deadline, EMD amount, bid value, status, L1 price (after result), outcome
- Submit daily update by 6:00 PM covering: tenders searched, recent tenders shortlisted, bids submitted, corrigendum found, clarifications submitted, pending actions
- Prepare weekly summary every Monday
- Track L1 prices from past tenders to help calibrate pricing strategy

Opportunity Expansion

- Identify at least 2 new departments, portals, or service categories per month
- Track annual procurement plans of major departments and PSUs to anticipate upcoming tenders
- Monitor GeM demand aggregations and bulk bids for facility and security services
- Build a forward calendar of tenders that repeat annually in your category

Skills Required

- Proficient in English and Hindi — written and spoken both
- Strong Excel skills — minimum wage calculation, BOQ costing, tracker management
- Ability to read and interpret government scope-of-work documents
- Knowledge of Contract Labour Act, PF/ESIC, Minimum Wages Act is an advantage
- PSARA knowledge preferred for security tender handling
- Manage multiple tenders simultaneously without missing deadlines

Salary & Age

- ₹30,000 – ₹45000 per month + incentives
- Age: 20–28 years preferred

- Penalties

- Missed deadline due to negligence: written warning; repeat = salary deduction
- Daily tracker not submitted by 6 PM: 3 defaults in a month = one day salary cut
- Financial bid submitted without senior pricing approval: immediate disciplinary action
- Corrigendum missed resulting in wrong/rejected bid: formal accountability action

📌 TENDER EXECUTIVE (Ghaziabad)
🏢 ANABLADE PRIVATE
📍 Ghaziabad