JOB DESCRIPTIONGENERAL MANAGER – ADMINISTRATIONCorporate Function | Gurugram

Role PurposeTo provide centralized leadership and governance for Administration across all schools and the Corporate Office, ensuring safe, efficient, compliant and cost-effective operations, with consistent service standards across the Group.

Key Responsibilities1. Corporate Administration

- Lead and standardize administration systems, SOPs and processes across all campuses.
- Ensure smooth day-to-day administrative operations and effective coordination between schools and Corporate Office.
- Monitor campus administration performance and drive continuous improvement.

2. Facilities & Infrastructure

- Oversee infrastructure, maintenance, housekeeping, utilities, fire systems, pest control and facility services.
- Ensure preventive maintenance, timely repairs and AMC management.
- Plan and monitor infrastructure improvement requirements.

3. Safety & Security

- Ensure high standards of safety and security across all campuses.
- Oversee security, CCTV, fire safety, emergency preparedness and statutory safety requirements.
- Monitor incidents, inspections and corrective actions.

4. Transport

- Provide corporate oversight of school transport operations.
- Ensure vehicle maintenance, route efficiency and timely renewal of statutory documents.
- Ensure compliance with applicable transport regulations.

5. Vendor & Service Management

- Manage vendor empanelment, evaluation, contracts and performance.
- Ensure service quality, timely delivery and commercial efficiency.
- Maintain an approved vendor database and service standards.

6. Stores & Administrative Procurement

- Oversee administrative material requirements, stores and inventory controls.
- Ensure timely availability of essential materials and effective stock management.
- Coordinate with Procurement and Finance for administrative requirements.

7. Compliance & Government Liaison





- Ensure timely renewal and maintenance of all administration-related licenses, approvals and statutory documents.
- Coordinate with Government / regulatory authorities and ensure closure of compliance observations.
- Maintain a strong focus on zero statutory violations.

8. Budget & Cost Optimization

- Manage administration budgets and monitor expenditure.
- Identify opportunities for cost optimization and efficient resource utilization without compromising safety or service quality.

9. MIS & Management Reporting

- Establish and monitor Corporate Administration MIS covering facilities, safety, transport, vendors, compliance, costs and key operational issues.
- Provide regular reports and actionable insights to Management.

10. Team & Stakeholder Management

- Lead, guide and develop administration teams across campuses.
- Establish clear KRAs, accountability and service standards.
- Build strong relationships with Management, Principals, School Heads and Corporate Functions.

Key KRAs
- Standardized Administration systems across campuses
- Secure, compliant and well-maintained facilities
- Effective transport and security operations
- Vendor and service quality
- Budget adherence and cost optimization
- Timely closure of operational issues
- Statutory compliance
- Accurate MIS and Management reporting
- Internal stakeholder satisfaction

Qualification & Experience
- Graduate / Postgraduate in Administration, Operations, Facilities Management, Engineering, Business Administration or related field.
- 15+ years of relevant experience, preferably in a multi-location / institutional environment.
- Strong experience in Administration, Facilities, Infrastructure, Vendor Management, Safety & Operations.
- Experience in the education sector or large institutional setup will be an advantage.

Core CompetenciesLeadership | Administration | Facilities Management | Vendor Management | Compliance | Cost Management | Stakeholder Management | Problem Solving | Risk Management | Execution Excellence

📌 GM Administrtion (Gurugram)
🏢 Blue Bells Group of Schools
📍 Gurugram