Job Title: Executive Assistant

Department: Executive Office

Industry: Architectural & Design

Reporting To

Employment Type: Full-Time

Job Overview:

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Director of our architectural firm. The role involves managing day-to-day executive support functions, drafting proposals, handling vendor coordination and payment follow-ups, and ensuring seamless communication with internal and external stakeholders, including the Anshul Group’s concerned personnel. This is a critical position requiring discretion, professionalism, and strong multitasking skills.

Key Responsibilities:

· Manage the Director’s daily schedule, meetings, and appointments smoothly.

· Arrange travel, book tickets, plan meetings, and take meeting notes when needed.

· Keep all confidential information private and secure.

· Help the Director with follow-ups, keeping track of reports, and managing tasks.

· Create and edit proposals, presentations, and official documents.

· Work with team members to collect necessary technical and pricing information for proposals.

· Make sure all proposals and documents are submitted on time.

· Talk to vendors to get quotes, finalize agreements, and check delivery and quality.

· Follow up on vendor payments and coordinate with the accounts team to ensure timely payments.

· Keep all records of vendor communication, transactions,



and contracts up to date.

· Act as a communication link between the Director and other departments, consultants, and clients.

· Stay in touch with the concerned team members at Anshul Group for coordination and project updates.

· Make sure all tasks and responsibilities related to projects are completed on time and correctly.

· Keep all important files, records, and digital documents organized.

· Support basic office work and help with HR or admin tasks when needed.

· Take initiative to solve small office issues and suggest improvements in administrative processes.

Required Skills & Competencies:

· Excellent communication (verbal & written) and interpersonal skills.

· Strong organizational, time-management, and follow-up skills.

· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

· Ability to handle pressure and work with minimal supervision.

· Professional attitude with a robust sense of responsibility and confidentiality.

· Knowledge of architecture/design industry processes is an added advantage.

Qualifications & Experience:

· Bachelor’s degree in Business Administration, Management, or a related field.

· Minimum 5–8 years of experience as an Executive Assistant or in a similar administrative role.

· Prior experience supporting senior leadership, preferably in an architectural, construction, or real estate environment.

📌 Executive Assistant (Pune)
🏢 Anshul Group Pune
📍 Pune