Position: Asst. Manager - Facilities ( Site )

Department: HR

Company: Vinton Engineering

Location: Kochi

ABOUT VINTON: Vinton is a leading Architectural Metal Works (AMW) company specializing in translating architectural design intent into high-quality, precision-engineered metal solutions. We work closely with architects, designers, and premium clients to deliver complex, design-driven metal works that combine aesthetics, engineering, and craftsmanship. At Vinton, execution excellence is not optional—it defines who we are.

Job Overview :-

The Assistant Manager – Facilities (Site) will be responsible for managing and maintaining site facilities, infrastructure, utilities, housekeeping, security, and administrative support services to ensure a safe, clean, efficient, and well-maintained working environment. The role will coordinate with internal departments, vendors, contractors, and site teams to ensure smooth day-to-day facility operations.

Key Responsibilities

Site Facility Management

· Manage day-to-day facility operations at project/site locations.

· Ensure proper maintenance of site offices, welfare facilities, stores, accommodation, and common areas.

· Coordinate preventive and corrective maintenance of electrical, plumbing, HVAC, fire safety, and other facility systems.

· Conduct regular site inspections and identify maintenance and facility-related issues.

· Ensure timely resolution of breakdowns, repairs, and maintenance requirements.

Facility & Infrastructure Management

· Ensure productive operation and maintenance of office facilities,



workshops, guest houses, and company premises.

· Oversee housekeeping, security, landscaping, pest control, CCTV monitoring, and maintenance activities.

· Conduct regular inspections and ensure proper upkeep of company assets and infrastructure.

Administration Management

· Manage day-to-day administrative operations and support services.

· Oversee office supplies, inventory, employee accommodation, and guest arrangements.

· Maintain records of assets, licenses, agreements, and administrative documents.

· Implement and monitor administrative policies and procedures.

Vendor & Contract Management

· Manage vendors, service providers, AMCs, and service contracts.

· Obtain quotations, negotiate rates, monitor service quality, and process vendor payments.

Fleet & Transportation Management

· Supervise company vehicles, drivers, fuel usage, maintenance schedules, and statutory compliance.

· Monitor vehicle utilization and maintain transportation-related records.

Budget, Compliance & Safety

· Prepare and monitor administration and facility budgets, including site accommodation and food expenses.





· Identify cost-saving opportunities and control operational expenditures.

· Ensure compliance with statutory requirements, safety regulations, and company policies.

· Support fire safety, emergency preparedness, and EHS initiatives.

Team Management & Reporting

· Supervise housekeeping, security, drivers, and support staff.

· Coordinate facility-related requirements with internal departments.

· Prepare periodic reports and maintain records of maintenance, assets, contracts, and vendor performance.

Utilities & Asset Management

Monitor electricity, water, fuel, internet, communication systems, and other essential utilities.

· Maintain records of facility assets, equipment, tools, and consumables.

· Track preventive maintenance schedules and ensure timely servicing.

· Monitor facility-related expenses and support cost-control initiatives.

Employee Welfare & Site Support

· Ensure adequate employee welfare facilities at the site.

· Coordinate transportation, accommodation, canteen, drinking water, and other site-support requirements, wherever applicable.

· Address employee concerns related to site facilities and coordinate appropriate solutions.

· Support site events, meetings, and other administrative requirements.

Qualification

· Bachelor's Degree / Post graduation / Diploma in Administration, Engineering, or a related field.

· 4–8 years of relevant experience in facility/site administration, preferably in construction, engineering, manufacturing, or project-based organizations.

📌 Asst. Manager - Facilities (Kochi)
🏢 Vinton
📍 Kochi