– Administration Executive /n /n Position: Administration &

• Operations Executive /n /n Experience: 1–2 Years /n Location: Hyderabad /n Employment Type: Full-Time /n /n Role Overview: /n /n We are looking for a proactive and detail-oriented Administration Executive to manage day-to-day office administration, facility management, employee travel, vendor coordination, and operational activities. The ideal candidate should have hands-on experience in Administration, Operations, or Facility Management, along with strong coordination, communication, organizational, and problem-solving skills. /n /n Key Responsibilities: /n /n Administration &

• Facility Management: /n /n 1.) Manage day-to-day office administration and facility operations, ensuring smooth functioning of office infrastructure and services. /n 2.) Manage and coordinate with vendors and service providers for facility, housekeeping, /n maintenance, security, and other office-related requirements. /n 3.) Monitor office supplies, stationery, pantry, and other consumables, ensuring timely procurement and adequate stock levels to avoid last-minute purchases and higher costs. /n 4.) Obtain and compare vendor quotations where required to ensure cost-effective procurement and control administrative expenses. /n 5.) Maintain records of office assets, supplies, vendor details, invoices, and other administrative /n documentation. /n 6.) Coordinate with internal teams and employees to address and resolve office and facility-related /n requirements or issues in a timely manner. /n 7.) Ensure regular maintenance and upkeep of office infrastructure, equipment, and common areas. /n 8.) Track administrative expenses and coordinate with the Finance team for invoice verification, /n approvals, and timely payments. /n 9.) Support vendor onboarding, documentation, service follow-ups, and performance coordination. /n 10.)



Proactively identify administrative requirements and ensure timely action to maintain efficient and uninterrupted office operations. /n /n Travel Management : /n /n 1.) Manage domestic and international travel bookings, including flights, hotels, and other travel /n arrangements for employees. /n 2.) Coordinate travel requirements, approvals, and related documentation. /n 3.) Coordinate with travel agencies, airlines, hotels, and other travel service providers to ensure smooth travel arrangements. /n 4.) Maintain accurate records of employee travel expenses and assist with expense reconciliation. /n 5.) Ensure travel arrangements are cost-effective and aligned with company policies. /n /n Employee Support &

• Operations : /n /n 1.) Coordinate with employees and internal teams for day-to-day administrative and operational /n requirements. /n 2.) Support employee-related administrative activities and ensure timely resolution of queries and /n requests. /n 3.) Maintain accurate operational records, trackers, and documentation. /n 4.) Handle multiple administrative and operational activities simultaneously and ensure timely closure of tasks. /n /n Expense &

• Reimbursement Coordination : /n /n Coordinate employee reimbursement requests and verify supporting documents. /n Track office and administrative expenses and maintain monthly expense records. /n Coordinate with the Finance team for reimbursements, vendor payments, and other expense-related activities. /n Ensure accurate documentation and timely follow-up on pending payments and reimbursements. /n /n Key Skills &

Competencies : /n /n 1–2 years of hands-on experience in Administration,



Operations, or Facility Management. /n Strong experience in vendor coordination and management. /n Positive knowledge of office administration and facility operations. /n Experience in coordinating domestic and international travel bookings will be an advantage. /n Strong organizational and multitasking abilities. /n Good communication and interpersonal skills. /n Strong coordination and stakeholder management skills. /n Good attention to detail and accuracy. /n Ability to proactively plan requirements and control administrative costs. /n Good working knowledge of MS Excel, Word, PowerPoint, and documentation. /n Strong follow-up and problem-solving skills. /n Ability to work independently and take ownership of assigned responsibilities. /n /n Eligibility : /n /n Any graduate degree from a recognized university. /n 1–2 years of relevant experience in Administration, Operations, Facility Management, or related /n areas. /n Candidates with hands-on experience in vendor management, office administration, facility /n coordination, procurement of office supplies, travel bookings, and expense management will /n be preferred. /n Good communication and coordination skills are required. /n /n Success Metrics: /n /n Smooth and efficient day-to-day office administration and facility operations. /n Timely availability of office supplies while minimizing unnecessary or last-minute procurement /n costs. /n Effective vendor management and timely resolution of operational issues. /n Cost-effective management of office and administrative expenses. /n Smooth coordination of domestic and international employee travel. /n Accurate maintenance of administrative, vendor, travel, inventory, and expense records. /n Timely completion of administrative and operational activities. /n Effective support to employees and internal teams for day-to-day operational requirements.

📌 Administration Executive (Hyderabad)
🏢 ZestIOT
📍 Hyderabad