Sr. Manager / Assistant General Manager - Engineering, Capex & Contract Purchase

Parameter

Description

Role Level

Senior Manager / Assistant General Manager

Function

Indirect Purchasing, Capital Purchasing and Contract Purchasing

Reporting To

General Manager - Procurement / Supply Chain

Key Interfaces

Projects, Maintenance, Manufacturing, Utilities, Quality, Stores, Finance, Legal, EHS, Vendors and Senior Management

Role Purpose To lead cost-effective, risk-controlled and timely sourcing of engineering spares, capital equipment, civil and utility works, consumables, AMC/service contracts and logistics contracts.

1. Job Summary

Own end-to-end sourcing for engineering purchases, capital equipment, project packages, custom spares, consumables, AMC/service contracts and logistics contracts.

Deliver measurable business impact through competitive sourcing, should-cost analysis, disciplined negotiation, contract governance, supplier development and timely delivery follow-up.

Work closely with user departments to translate technical and commercial requirements into transparent RFQs, techno-commercial comparisons, purchase orders, contracts and service level agreements.

Build a high-performance purchasing team with strong process discipline, ethical negotiation practices, documentation control, and audit readiness.

2. Scope of Purchase Categories

Capital equipment: machinery, utilities, civil structures, electrical packages, automation and project-related equipment.

Engineering spares: mechanical, electrical, instrumentation, hydraulic, pneumatic and custom-developed spares.

Consumables: plant consumables, tooling, maintenance consumables and operations support items.

Contracts: AMC, service contracts, installation and erection contracts, logistics contracts, labor/service support contracts and project execution contracts.

Vendor development: alternate source identification, single-source risk reduction and strategic supplier capability building.

3. Key Performance Indicators

Area

Indicative Measures

Cost and Commercial

Negotiation savings, cost avoidance, VAVE savings, should-cost effectiveness, year-on-year cost reduction, and spend optimization.

Process Efficiency

PR-to-PO lead time, RFQ cycle time, contract turnaround time, pending PR ageing and open PO ageing.

Delivery and Project Support

On-time delivery, project milestone adherence, critical item tracking, and supplier delivery performance.

Supplier Base

Alternate supplier development, single-source reduction, supplier consolidation were beneficial and vendor performance improvement.

Compliance and Audit

Delegation of Authority compliance, audit observations of closure, documentation of quality and contract governance.

Stakeholder Service

Responsiveness to user teams, dispute resolution effectiveness, quality of reporting, and internal customer satisfaction.

4. Key Responsibilities

4.1 Operational Purchasing and Execution

Review open PRs, open RFQs, open contracts, pending deliveries, and critical project procurement requirements on regular cadence.

Prepare clear RFQs with scope, technical specifications, commercial terms, delivery requirements, warranty requirements, and service expectations.

Prepare robust techno-commercial comparisons covering price, scope, technical compliance, delivery, warranty, exclusions, payment terms, hidden costs and risk points.

Develop should-cost estimates using historical prices, BOM understanding, market benchmarks, fabrication/machining cost drivers, freight, duties,



installation cost and life-cycle cost where applicable.

Lead negotiations with suppliers while protecting company interest and preserving long-term supplier relationships.

Finalize purchase orders and contracts with clear scope, price basis, taxes, delivery terms, payment terms, warranty, liquidated damages, retention, performance guarantee, service support and dispute handling clauses.

Coordinate with Stores, Accounts and user departments to resolve GRN, invoice, delivery, quality and commercial disputes.

Ensure timely delivery follow-up for critical machinery, spares and project items, with escalation for delivery-default suppliers.

4.2 Capital Purchase and Project Procurement

Partner with Projects, Engineering, Utilities and Manufacturing teams from concept stage to ensure procurement readiness, realistic lead times and commercial risk visibility.

Support capex finalization by validating commercial assumptions, landed cost, installation cost, commissioning requirements, spares requirements and total cost of ownership.

Participate in capex review meetings and provide procurement status, risk points, cost movement, vendor options and decision support.

Track project procurement milestones, long-lead items, payment milestones, dispatch readiness, site readiness dependencies and commissioning support requirements.

4.3 Contract Purchasing and Governance

Convert business requirements into clear contractual obligations, measurable service levels, deliverables, responsibilities, acceptance criteria and escalation mechanisms.

Work with user teams, Finance and Legal to tighten contract terms, commercial safeguards, liability, insurance, performance security, statutory compliance and termination provisions.

Create contract summaries for major contracts covering commercial terms, obligations, service levels, risks, renewal dates and owner responsibilities.

Monitor AMC, service and logistics contract performance through SLA tracking, issue logs and periodic vendor reviews.

4.4 Strategic Sourcing and Supplier Development

Prepare category-wise sourcing strategies for engineering spares, capex, consumables, and services.

Reduce single-source dependency through alternate supplier identification, qualification, trials, approval and phased business allocation.

Identify VAVE opportunities, localization opportunities, standardization opportunities, and specification optimization in collaboration with user departments.

Continuously monitor non-value-adding activities and evaluate outsourcing, rate contracts, catalog buying or framework agreements where suitable.

Build strategic supplier relationships for critical machinery, utilities, fabrication, electrical, civil, automation and maintenance support categories.

4.5 Compliance, Controls and Audit Readiness

Ensure strict compliance with the Delegation of Authority, purchase policy, comparative approval process, contract approval process, and documentation requirements.

Maintain complete, searchable and audit-ready records for RFQs, quotes, comparisons, negotiations, approvals, POs, contracts, amendments and delivery follow-up.

Face P2P,



internal and statutory audits confidently and close observations with root cause, corrective action and preventive action.

Ensure ethical sourcing practices, confidentiality, conflict-of-interest discipline and transparent supplier interaction.

4.6 Team Management and Stakeholder Management

Lead, coach and develop the purchasing team with clear goals, review cadence, problem-solving guidance, and performance feedback.

Allocate work based on category complexity, urgency, technical capability, and team development needs.

Build constructive working relationships with Projects, Maintenance, Manufacturing, Utilities, Stores, Finance, Quality, EHS and senior leadership.

Represent Purchase in improvement initiatives, project reviews, cost reduction forums, capex meetings and cross-functional business reviews.

5. Reporting and Review Mechanism

Monthly negotiation performance, savings, cost avoidance, and VAVE tracking.

Monthly PR-to-PO lead time analysis, open PR status, RFQ ageing, and PO ageing.

Category-wise spend analysis and supplier-wise spend analysis.

Capital expense and cash flow reporting support to Finance.

Delivery-default supplier list with corrective action and escalation plan.

Monthly “Things Gone Right / Things Gone Wrong” review with learnings and corrective actions.

Regular senior management updates on procurement risks, major decisions required, cost impact, and project support status.

6. Required Competencies

Competency

Expectation

Commercial Acumen

Strong negotiation, cost analysis, should-cost thinking, contract awareness, and total cost of ownership mindset.

Technical Understanding

Ability to understand mechanical, electrical, utility, civil and machinery requirements; ability to read drawings/specifications and challenge scope gaps.

Execution Discipline

Strong follow-up, review rhythm, escalation management, and closure orientation.

Analytical Capability

Advanced Excel, M365 tools, spend analysis, comparison sheets, dashboards, and data-based decision support.

Communication

Clear written English, strong verbal communication, ability to speak Hindi for supplier and stakeholder coordination.

Leadership

People management, coaching, resilience, cross-functional influence and ability to work under project pressure.

Ethics and Governance

High integrity, confidentiality, audit discipline and fair but firm supplier management.

7. Ideal Candidate Profile

Qualification: Bachelor's degree in mechanical engineering preferred. Electrical, Industrial, Production or equivalent engineering degree may be considered if the candidate has strong relevant procurement experience.

Experience: 15 to 20 years of experience in indirect purchasing, capital purchasing, engineering procurement or contract purchasing, including 3 to 5 years in a team leadership role.

Industry exposure: Manufacturing industry background is preferred. Tyre, automotive, auto components, rubber, chemicals, engineering, process industry or heavy manufacturing exposure will be valuable.

Role maturity: Candidate should be capable of independently handling high-value capex negotiations, cross-functional disputes, complex supplier discussions and senior management reporting.

8. Preferred Target Companies / Background

Tyre and rubber manufacturing companies.

Automotive and auto component manufacturers.

Process industries such as SRF, chemicals, textiles, polymer, engineering and heavy manufacturing companies.

Organizations with mature capex procurement, engineering spares procurement, and contract governance practices.

📌 Purchase Manager (Madurai)
🏢 TVS Srichakra
📍 Madurai