Job Title: Planning & Project Coordinator

Department: Projects

Location: Bangalore / Project Sites

Experience: 2 6 Years

Industry: Corporate Interiors | Design & Build | Turnkey Fit-Out Projects

Reporting To: Project Manager / Senior Project Manager

Job Summary

We are seeking a highly organized and proactive Planning & Project Coordinator to support the planning, execution, monitoring, and coordination of corporate interior fit-out and Design

& Build projects. The ideal candidate will be responsible for project scheduling, progress tracking, resource coordination, documentation management, MIS reporting, and ensuring timely project delivery while maintaining quality and budget objectives.

Key Responsibilities

Project Planning & Scheduling

- Prepare detailed project schedules using MS Project, Primavera, or equivalent planning tools.
- Develop baseline programs, look-ahead schedules, and milestone tracking plans.
- Monitor project progress against approved schedules and identify potential delays.
- Assist project managers in developing recovery plans and mitigation strategies.
- Coordinate with design, procurement, MEP, and execution teams to ensure alignment with project timelines.

Project Coordination

- Coordinate with internal stakeholders including Design, Procurement, QS & Billing,

MEP, Contracts, and Site Teams.
- Track approvals, material submissions, shop drawings, and procurement schedules.
- Facilitate communication between clients, consultants, vendors, and project teams.
- Ensure timely follow-up on pending actions and project deliverables.

Progress Monitoring & Reporting
- Prepare daily, weekly,



and monthly progress reports.
- Generate project dashboards, MIS reports, and status updates for management review.
- Monitor manpower deployment, material availability, and site productivity.
- Maintain project trackers for RFIs, submittals, approvals, procurement, and change orders.
- Support project review meetings by preparing reports, MOMs, and action trackers.

Documentation & Compliance
- Maintain project documentation, records, drawings, and correspondence.
- Ensure all project documents are updated and properly archived.
- Track project contractual milestones and key deliverables.
- Support compliance with company processes, quality standards, and project controls.

Procurement & Resource Coordination
- Coordinate with procurement teams for material delivery schedules.
- Monitor procurement status against project requirements.
- Track long-lead items and highlight procurement risks affecting project timelines.
- Coordinate resource allocation and project manpower requirements.

Client & Stakeholder Management
- Attend project review meetings with clients and consultants.
- Prepare project presentations and status reports.
- Support the Project Manager in addressing project-related queries and concerns.




- Ensure effective communication and coordination among all project stakeholders.

Desired Skills & Competencies
- Robust understanding of corporate interior fit-out and turnkey project execution.
- Knowledge of project planning methodologies and project lifecycle management.
- Excellent coordination, communication, and stakeholder management skills.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple projects simultaneously.
- Detail-oriented with strong organizational skills.
- Ability to work in fast-paced project environments.

Technical Skills

- MS Project (Mandatory)
- Primavera P6 (Preferred)
- Advanced MS Excel & PowerPoint
- AutoCAD (Basic Understanding)
- Power BI (Preferred)
- ERP/Project Management Software

Qualification

- Bachelor's Degree/Diploma in Civil Engineering, Architecture, Construction

Management, or related field.
- Certification in Project Management, Primavera, or Planning Tools will be an added advantage.

Preferred Industry Experience

- Corporate Interiors
- Commercial Office Fit-Outs
- Design & Build Projects
- Turnkey Interior Projects
- General Contracting (GC)
- Workplace & Commercial Real Estate Projects

Key Performance Indicators (KPIs)

- Schedule adherence and milestone achievement.
- Timely submission of project reports and MIS.
- Accuracy of project planning and tracking.
- Coordination effectiveness among stakeholders.
- Reduction in project delays and schedule deviations.
- Procurement and execution alignment with project timelines.

📌 Planning Engineer (Bengaluru)
🏢 Shreeji Interiors
📍 Bengaluru