Job Title: Executive Assistant
Department: Executive Office
Industry: Architectural & Design
Reporting To:
Employment Type: Full time
Job Overview:
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Director of our architectural firm. The role involves managing day-to-day executive support functions, drafting proposals, handling vendor coordination and payment follow-ups, and ensuring seamless communication with internal and external stakeholders, including the Anshul Group’s concerned personnel. This is a critical position requiring discretion, professionalism, and strong multitasking skills.
Key Responsibilities:
· Manage the Director’s daily schedule, meetings, and appointments smoothly.
· Arrange travel, book tickets, plan meetings, and take meeting notes when needed.
· Keep all confidential information private and secure.
· Help the Director with follow-ups, keeping track of reports, and managing tasks.
· Create and edit proposals, presentations, and official documents.




· Work with team members to collect necessary technical and pricing information for proposals.
· Make sure all proposals and documents are submitted on time.
· Talk to vendors to get quotes, finalize agreements, and check delivery and quality.
· Follow up on vendor payments and coordinate with the accounts team to ensure timely payments.
· Keep all records of vendor communication, transactions, and contracts up to date.
· Act as a communication link between the Director and other departments, consultants, and clients.
· Stay in touch with the concerned team members at Anshul Group for coordination and project updates.
· Make sure all tasks and responsibilities related to projects are completed on time and correctly.
· Keep all important files, records, and digital documents organized.
· Support basic office work and help with HR or admin tasks when needed.
· Take initiative to solve small office issues and suggest improvements in administrati

📌 Executive Assistant (Pune)
🏢 Anshul Group Pune
📍 Pune