Function: Secretarial
Location: Kotak Infinity, Infinity IT Park, 6th Floor, near Film City road,
Malad (East)
Job Role: Secretarial Team Member
Number of positions: 1 (One)
Work experience: Relevant work experience of 0-1 years
Grade: M2/M3
Reporting: Company Secretary
Qualification: Company Secretary (CS membership) preferable experience with SEBI
LODR / RBI compliances
Job Description: Will be part of the Secretarial Team and responsible for the
following:
Companies Act related:
* Preparation of applicable ROC forms, filing;
* Preparation of agenda and notes to agenda for the Board / Committee level
meetings;
* Draft Minutes preparation, follow ups, etc.;
* Uploading in paperless module;
* Preparation of extracts of the minutes of the meetings, resolutions; Circular
resolutions
* Declarations relating to trading code of conduct; annual
declarations/disclosures; Board evaluation;
* Verifying Charge forms, signing of CS’s DSC;
* Website updation;
* Covering letters for all correspondences with the regulators, printing of
secretarial and compliance related documents;
SEBI Compliances related:
* Preparation of Intimations/statements/Reports/declarations to BSE as per SEBI
LODR requirements/Stock Exchange
* SEBI compliances for Committee / Board agenda
* Inspection of the trades of Designated persons/affected persons and
compliance to Trading code of Conduct
* Structural Digital Database compliance
* Scores, Smart ODR compliances
RBI Compliances related:
* Support to RBI compliance team on secretarial/other matters
CSR related:
* CSR Committee scheduling; preparation of agenda/notes to agenda; following up
with Group CSR team; CSR related work: MOUs, Payments/Release letters,
Receipts, etc.
Others:
* DSC register updation; Follow ups; Procuring DSCs, etc.
* To check directors/members availability for Committees, Board & GM meetings;
* Coordination with other departments for agenda, actionable, submission,
compliance, filing of statutory returns/forms
📌 Relationship Manager (Chennai)
🏢 Kotak
📍 Chennai