YOUR MISSION

We are looking for a proactive and highly organized Site Administrative to
support daily site operations and act as the main administrative contact for a
team of engineers.You are responsible for the overall office management and act
as the contact person between Headquarters and site. You perform a variety of
administrative functions including general administration, logistics support,
accounting, travel arrangements, and supporting local Proton Therapy site
operations. In addition, you will contribute to administrative and logistics
activities supporting other IBA locations when required.

KEY RESPONSIBILITIES
Coordinate site administration, meetings, visits, and communication with the
local team and Headquarters.
Manage office operations, suppliers, contracts, assets, and facility-related
issues.
Support financial administration, organize business travel, and assist with
HR activities, including onboarding of current employees.
Provide HR support including perks administration, training coordination,
safety programs, PPE management,



and EHS records maintenance.
Coordinate logistics activities including shipments, spare parts ordering,
stock tracking, inventory management, tool calibration, and returns.
Support site accounting activities including purchase orders, invoices, petty
cash management, expense tracking, and cost reporting.
Support quality systems, documentation control, and internal communication
activities.
Provide administrative and logistics support to other IBA sites, projects, or
regional activities when required.
Coordinate and support occasional site visits, customer visits, audits,
training sessions, and special projects outside the primary work location.

WHAT WE VALUE

You have:
Graduate with minimum 4 years of experience in administrative, office
management, logistics coordination, or site support roles.
Willingness to travel domestically when required to support business
activities, projects, training, au

📌 Site Administrative Assistant Chennai
🏢 IBA (Ion Beam Applications)
📍 Chennai