Job Role

- Accounts & Finance Executive

- Manage payroll, employee payments, vendor payments, receivables, billing, taxation, inventory accounting, and general finance activities.
- Maintain accurate financial records and ensure timely completion of accounting and statutory compliance requirements.
- Coordinate with HR, production, stores, sales, dispatch, vendors, customers, and external CA/auditors.
- Prepare regular financial and MIS reports for the Founder/Director.
- Handle accounting operations using Tally/accounting software.

Key Responsibilities Payroll & Employee Payments:

- Process monthly salaries and wages for factory/plant labour, overtime, and contractor payments accurately and on schedule.
- Maintain attendance, leave, and wage registers.
- Reconcile payroll data with HR and site supervisors before salary disbursement.
- Handle statutory payroll deductions and deposits, including PF, ESI, Skilled Tax, and TDS on salaries.

Payments & Receivables

- Process vendor and supplier payments against verified invoices and purchase orders.
- Manage payments related to raw materials, cement, aggregates, admixtures, transportation, and other supplies.
- Track customer receivables across dealer networks, showrooms, and direct project sales.
- Follow up on overdue payments and escalate high-risk accounts.
- Maintain aging reports for both payables and receivables.
- Manage petty cash, bank reconciliations, and daily cash-flow reporting.

Billing & Invoicing

- Generate accurate GST-compliant sales invoices, e-way bills, and delivery challans.
- Handle billing for cladding panels, cast stone, breezeblocks, bricks, precast furniture, RMC, and transit-mixer supplies.
- Ensure correct HSN codes, tax rates,



and billing terms are applied according to product line and customer type.
- Coordinate with sales and dispatch teams to prevent billing and dispatch mismatches.

Taxation & Statutory Compliance

- Prepare and file GSTR-1, GSTR-3B, and GST annual returns.
- Reconcile GSTR-2B and Input Tax Credit (ITC) on a monthly basis.
- Handle TDS deductions, challan payments, and quarterly TDS returns, including Form 24Q/26Q.
- Support income tax computations and advance tax requirements.
- Coordinate with external CA/auditors for assessments and audits.
- Maintain statutory registers and ensure timely renewal of applicable finance/admin-related licenses and compliances.

Inventory & Stock Management

- Maintain accurate stock records for raw materials, including cement, sand, aggregates, silicone, admixtures, and moulds.
- Track finished goods across the factory, showroom, and dealer consignments.
- Conduct periodic physical stock verification and reconcile physical stock with book stock.
- Investigate and resolve stock variances.
- Coordinate with production and stores teams regarding reorder levels.
- Help minimise stock-outs and overstocking.

General Finance & Administration

- Maintain the general ledger, journal entries, and monthly book closing in Tally/accounting software.
- Prepare MIS reports, including:
- P&L; snapshots
- Cash-flow reports

- Receivables ageing

- Payables ageing
- Provide regular financial updates to the Founder/Director.
- Manage office administration activities related to vendor contracts, utility payments, and insurance renewals.
- Coordinate basic HR and administrative requirements.
- Assist with year-end audit and finalisation of accounts.
- Maintain documentation required for banks/NBFCs, including financing and leasing-related requirements for transit mixers and RMC plants.

📌 Accounts and Admin Executive, Chinhat (Lucknow)
🏢 JobTrade
📍 Lucknow