Role Title : Accounts & Finance Sr. Executive / Assistant Manager

Function : Finance / Accounts E-Commerce

Reporting To : Business Head

Location Hyderabad (Office)

Experience: 3-8 years (min. 2 years in e-commerce marketplace settlement)

Employment Type Full-time | Joining: Within 3045 days

Key Responsibilities

Marketplace Settlement Reconciliation Core Function

- Download, process, and reconcile marketplace settlement reports on a weekly / fortnightly basis; match every

line item (order revenue, return deductions, commission, logistics fees, GST components) against internal order records
- Identify and flag discrepancies; raise disputes with marketplace finance teams for recovery; ensure 100% of

settlements reconciled within 7 days; maintain a reconciliation tracker with itemised deductions and variance explanation
- Track payment receipt dates against settlement cycles (bi-weekly, weekly, or monthly) and flag delays

Claims Management

- Identify all claimable amounts: short-paid orders, damaged-in-transit stock, lost warehouse inventory, SAFE-T

fund eligibility
- File and track claims; maintain a claims register (platform, type, amount claimed, status, amount recovered)
- Raise and track SPF / Seller Protection Fund claims; follow up weekly; escalate unresolved claims to

marketplace account manager after 30 days; report monthly recovery rate to Business Head Returns & Refunds Accounting

- Record all customer returns (RTO, RVP) in books on receipt; match against original order revenue and settlement

deduction
- Reconcile marketplace-issued refunds against SDA's return records; flag refunds issued without a

corresponding product return (double-refund recovery)
- Track and account for RTV (Return to Vendor): match against brand credit notes received;
- Maintain a monthly returns P&L; covering total returns received, resaleable returns, damaged write-offs, RTV

quantity and value Vendor Payables, P&L; & Inventory





- Process and verify brand purchase invoices against POs;
- Maintain vendor ledger for Brand and reconcile monthly against brand's statement
- Track credit utilisation and ensure payments on due dates; account for all credit / debit notes
- Prepare monthly P&L; (platform-wise and consolidated); track actuals vs. budget with variance commentary
- Maintain accurate inventory valuation (inward at WSP, write-downs for damage, COGS on dispatch)
- Conduct monthly three-way reconciliation: physical count vs. OMS vs. financial books
- Track ageing (90 / 120 / 180 days) and flag for RTV or markdown

Cash Flow, GST & ERP

- Monitor daily cash position; prepare weekly cash flow forecast: expected settlements, brand payables, OPEX

commitments;
- Flag any working capital stress, situations where settlement delays or high returns could affect ability to pay

Timex on due dates; monitor and report Cost of Capital monthly
- Manage GST TCS deducted by marketplaces; ensure e-way bill compliance for stock movements
- Maintain Tally Prime (or equivalent ERP) with all transactions entered within 2 working days
- Prepare monthly bank reconciliation statement and resolve all open items within the same month
- Coordinate with external auditors for annual audit: prepare audit schedules, confirmations, and supporting

documentation
- Maintain proper documentation and filing of all invoices, credit notes, debit notes, and settlement reports for

audit and GST purposes

What We Are Looking For

Education & Experience





- B.Com / M.Com / MBA Finance or CA Inter / CMA Inter; qualified CA is a strong advantage
- 35 years in accounts / finance with at least 2 years in e-commerce marketplace accounting

Mandatory: Hands-on marketplace settlement reconciliation experience is required. Candidates without this will not be shortlisted.

Skills Must Have

- Marketplace settlement reconciliation; claims management (SAFE-T, SPF): raised, tracked, and recovered;

returns and refunds accounting (RTO, RVP, RTV) correctly recorded and reconciled
- P&L; preparation for e-commerce (GMV PBT); inventory accounting and control (physical count

reconciliation, FIFO, ageing);
- GST compliance: TCS treatment for marketplace receipts
- Tally Prime or equivalent ERP: daily bookkeeping, ledger management, bank reconciliation
- Advanced Excel / Google Sheets: VLOOKUP, pivot tables, large dataset reconciliation

Skills Valuable to Have

- Experience with OMS / inventory tools (Increff, Unicommerce etc) and extracting financial data from them
- Cash flow forecasting and working capital management in an e-commerce business
- Experience dealing with marketplace finance support teams for payment disputes and settlement escalations
- Knowledge of e-commerce accounting entries: deferred revenue, marketplace TCS, FBA fee treatment

Personal Attributes

- Detail obsessed: a Rs. 100 discrepancy in a settlement report must be investigated and resolved, not

rounded off
- Ownership mentality: owns reconciliation end to end; does not wait to be asked for a status update
- Deadline driven: monthly GST filings, settlement reconciliations, and payment due dates are non-negotiable
- Strong communicator: able to raise disputes with marketplace finance teams in writing and follow up
- Comfortable with ambiguity: e-commerce finance has complexities (split settlements, partial refunds,

clawbacks) that require judgement, not just formula application

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