Job Description – Office Admin Assistant

Location: Guwahati, Assam

Vacancies: 2 Positions

Company: Jaceex Ventures LLP (North East-based DIPP & Assam Govt. Registered Startup)

About Jaceex Ventures LLP

Jaceex Ventures LLP is a career mobility and skill development company committed to empowering the youth of India, especially from the North East, by connecting them to life-changing job opportunities in Japan through our flagship Youth4Japan initiative.

We provide language training, skills development, cultural orientation, and overseas placements in collaboration with Japanese partners and Indian government agencies. At Jaceex, we believe in driving impact through purpose, technology, and meaningful partnerships.

About the Role

We’re looking for a multi-tasking Office Admin Assistant who can support our day-to-day operations, coordinate across departments, manage student and staff interactions, and ensure the smooth running of our center and backend office. This role is ideal for someone who’s hands-on, organized, people-friendly, and open to learning.

Key Responsibilities

· • Manage general office administration, maintenance, and documentation

· • Maintain records for inventory, petty cash, attendance, and staff leave

· • Liaise with vendors (housekeeping, security, maintenance, IT, etc.)

· • Assist in student coordination, teacher schedules, and centre upkeep

· • Handle basic tele-calling for student admissions and outreach

· • Support recruitment tasks: calling, screening, scheduling, follow-ups

· • Perform data entry, use Zoho Books for basic accounting,



and assist with compliance

· • Ensure proper documentation, contracts, renewals, and local compliance activities

· • Help with simple content and communication tasks if needed

Skills & Requirements

· • Graduate or Postgraduate in any stream

· • 1–3 years of experience in administration or office coordination preferred

· • Strong organizational and multi-tasking skills

· • Good communication skills in English and local language(s)

· • Proficient in MS Office, Google Drive, Dropbox, etc.

· • Comfortable with tech tools and cloud-based applications

· • Familiarity with social media and digital tools is a plus

· • Ability to work independently and as part of a small team

· • Sincere, proactive, and willing to take ownership

Why Join Us?

· • Be part of a growing Indo-Japan focused startup

· • Opportunity to work closely with the leadership team

· • Learn cross-functional skills beyond just admin

· • A collaborative and learning-driven work culture

· • Performance-based growth opportunities

Job Types: Full time, Permanent

Pay: ₹180,000.00 - ₹300,000.00 per year

Benefits:

- Work from home

Ability to commute/relocate:

- Digolipukhri , Guwahati, Assam: Reliably commute or planning to relocate before starting work (Preferred)

Education:

- Bachelor's (Preferred)

Experience:

- Commercial Organiation : 2 years (Preferred)

Language:

- English, Hindi, Other Languages (Required)

Location:

- Digolipukhri , Guwahati, Assam (Preferred)

Willingness to travel:

- 25% (Preferred)

📌 Office Admin Asst / Support Executive and Admission Counsellor (India)
🏢 Jaceex Ventures
📍 India