JOB DESCRIPTION – PROCUREMENT OFFICER

Company: Devdwaraka Infra Pvt. Ltd.
Department: Procurement / Purchase
Designation: Procurement Officer
Location: Bangalore
Reporting To: Managing Director
Experience: 8–10 Years
Employment Type: Full-Time

1. JOB PURPOSE

To manage the end-to-end procurement process for construction & infrastructure projects, including vendor development, enquiry and quotation management, purchase orders, material follow-up, bill verification, documentation & coordination with project sites, accounts & vendors.

The candidate should have good working knowledge of Zoho applications, procurement documentation, vendor management, purchase bills, invoices & project-related material procurement.

2. KEY RESPONSIBILITIES

A. Procurement & Purchase

- Handle day-to-day procurement activities for project & office requirements.
- Collect material requirements from project sites & departments.
- Prepare & circulate RFQs/enquiries to potential vendors.
- Obtain & compare quotations based on price, quality, delivery period, payment terms, & specifications.
- Prepare Comparative Statements (CS) for management approval.
- Negotiate with vendors to obtain competitive prices & favourable commercial terms.
- Prepare and issue Purchase Orders (POs) after obtaining necessary approvals.
- Coordinate with vendors for timely supply of materials & services.
- Follow up on pending POs, deliveries, shortages, replacements & rejected materials.
- Maintain proper procurement records & documentation.

B. Vendor Management

- Identify, evaluate & develop new vendors & suppliers.
- Maintain an updated Vendor Database with contact details, product/service categories, rates & commercial terms.
- Negotiate rates and payment terms with vendors.
- Develop reliable vendors for construction materials, MEP, civil, interiors, furniture, and other project requirements.

C.



Bill & Invoice Management

- Receive and verify vendor invoices/bills against Purchase Orders, delivery documents, work orders & site confirmations.
- Check quantity, rate, GST, discounts, transportation charges.
- Coordinate with site engineers/stores for material receipt confirmation.
- Verify bills before submitting them to the Accounts Department for processing.
- Track pending vendor bills & payment status.
- Maintain proper records of submitted, approved, rejected & pending bills.
- Identify discrepancies between PO value, supplied quantity, invoice value & actual site requirements.
- Coordinate with vendors & accounts for correction of discrepancies.

D. Zoho Application

- Maintain procurement and vendor-related data in Zoho applications.
- Create & maintain purchase enquiries, quotations, purchase orders, bills & related records as applicable.
- Update vendor details, item masters, purchase transactions & procurement status.
- Track PO & procurement activities through Zoho.
- Generate & maintain procurement reports from Zoho.
- Coordinate with Accounts/Finance for proper recording & reconciliation of bills.
- Ensure accuracy & timely updating of all procurement transactions in the system.

E. Project & Site Coordination

- Coordinate with Project Managers, Site Engineers, Stores, Accounts for procurement requirements.
- Monitor material requirements against project schedules.
- Track material delivery schedules & pending requirements.
- Coordinate with site teams for material receipt,



inspection & acceptance.
- Maintain a PO vs Supply vs Bill tracking system.
- Monitor committed procurement value against approved budgets.

F. Cost Control & Reporting

- Maintain procurement cost records & vendor rate comparisons.
- Identify opportunities for cost savings through negotiation & alternate vendors.
- Prepare regular reports on:
- Purchase Orders issued
- Pending POs
- Material delivery status
- Vendor bills pending
- Procurement value
- Vendor outstanding requirements
- Cost savings
- Project-wise procurement status
- Ensure purchases are made within approved budgets and commercial limits.

REQUIRED SKILLS

- Strong knowledge of procurement & purchase processes.
- Good knowledge of vendor management & negotiation.
- Practical experience in bill/invoice verification.
- Working knowledge of Zoho applications / Zoho Books / Zoho Inventory or related Zoho procurement modules.
- Good knowledge of MS Excel, Word & email communication.
- Ability to prepare Comparative Statements & Purchase Orders.
- Good understanding of GST & basic purchase invoice requirements.
- Good communication & negotiation skills.
- Strong follow-up & coordination skills.
- Ability to work with multiple project sites & vendors.
- Valuable documentation & record-maintenance skills.

QUALIFICATION

- Bachelor's degree in Commerce, Business Administration, Supply Chain, Procurement or related field.
- Diploma/degree in Civil Engineering or other technical qualification will be an added advantage for construction procurement.

EXPERIENCE

8–10 years of relevant experience in procurement/purchase, preferably in:

Civil construction/Industrial projects

Pay: From ₹30,000.00 per month

Benefits:

- Flexible schedule
- Health insurance
- Life insurance
- Provident Fund

Work Location: In person

📌 Procurement Manager (India)
🏢 DevDwarka Infra
📍 India