Operations & Documentation Executive – Real Estate

Company: Zorba Estates
Location: Bengaluru, Karnataka
Employment Type: Full-Time | In office
Experience: 0.6–4 Years
Qualification: Any Degree
Salary: ₹15,000 – ₹30,000 per month

About Zorba Estates

Zorba Estates is a Bengaluru-based real estate company providing professional property solutions for buyers, sellers, property owners, and investors.

Our team supports property transactions through client coordination, property documentation, onboarding, communication, transaction support, and operational management.

We aim to provide clients with professional communication, organized processes, accurate information, and timely support throughout their property journey.

Job Overview

We are looking for an organized and responsible Operations & Documentation Executive to support our real estate operations, documentation, client coordination, and transaction activities.

The role involves coordinating with clients and internal teams, managing property-related records, assisting with documentation, supporting preliminary legal checks, tracking transaction activities, handling follow-ups, and ensuring required information is properly maintained.

Key ResponsibilitiesOperations Coordination

- Support daily operational activities related to property transactions.
- Coordinate with buyers, sellers, property owners, internal teams, and external professionals.
- Track assigned tasks and ensure timely completion.
- Coordinate meetings, appointments, document exchanges, and transaction-related activities.
- Assist the team in maintaining a smooth workflow across ongoing property transactions.

Documentation Management

- Assist in preparing and organizing Sale Deeds, Agreements, and other property-related documents.
- Collect required documents and information from clients and property owners.
- Check documents for completeness and basic accuracy.
- Organize documents for further review by the concerned team.
- Maintain updated physical and digital documentation records.

Legal Check & Verification Support

- Assist with the preliminary checking of property documents.
- Review documents against the required documentation checklist.




- Identify missing documents, inconsistencies, or information gaps and report them to the concerned team.
- Coordinate with legal professionals for detailed property document verification.
- Assist in collecting additional documents or information requested during the legal review process.
- Track pending legal documentation and required corrections.
- Maintain records of document verification status.

Client Onboarding

- Assist with onboarding of buyers, sellers, and property owners.
- Collect required client information and supporting documents.
- Explain basic documentation requirements to clients.
- Coordinate with clients through phone calls, WhatsApp, and email.
- Keep clients informed about pending requirements and process updates.

Transaction Coordination

- Coordinate information and requirements between different parties involved in a property transaction.
- Track the progress of assigned property transactions.
- Follow up on pending documents, signatures, approvals, and information.
- Coordinate with the concerned team whenever additional information is required.
- Escalate delays, missing documents, or discrepancies to the appropriate person.

Communication & Follow-Up

- Send professional emails regarding documents, requirements, updates, and pending activities.
- Follow up with clients and stakeholders for required information.
- Maintain records of important communications and follow-ups.
- Provide timely updates to the internal team.
- Ensure assigned activities are followed through until completion.

CRM & Data Management

- Update CRM, Excel, and internal systems with client, property, and transaction information.
- Maintain accurate records of property and client details.
- Organize digital and physical files systematically.
- Track pending tasks, documentation,



and transaction-related activities.
- Maintain confidentiality of client and property information.

Requirements

- Any Degree.
- 0.6–4 years of experience in operations, documentation, administration, real estate, CRM, customer coordination, or related fields.
- Good verbal and written communication skills.
- Strong organizational and coordination skills.
- Good attention to detail.
- Strong follow-up and task-management abilities.
- Working knowledge of MS Word, Excel, Email, and basic computer applications.
- Ability to handle multiple activities and maintain deadlines.
- Professional approach while communicating with clients and stakeholders.
- Knowledge of property documentation and basic legal verification processes will be an advantage.

Freshers with robust communication, coordination, documentation, and organizational skills are welcome to apply.

What You Will Learn

- Real estate transaction processes
- Property documentation and record management
- Basic property document checking and verification support
- Client onboarding and coordination
- CRM and operational workflows
- Communication with buyers, sellers, and property owners
- Transaction follow-up and process management

Why Join Zorba Estates?

- Gain practical experience in real estate operations, documentation, and transaction support.
- Work with buyers, sellers, property owners, and legal professionals.
- Develop practical skills in coordination, documentation, CRM, legal-check support, and client communication.
- Learn how property transactions are managed from onboarding to completion.
- Opportunity for professional growth within Zorba Estates.

Apply Now

If you are organized, detail-oriented, responsible, and good at communication and follow-ups, and are interested in developing a career in real estate operations, documentation, and transaction coordination, apply for the Operations & Documentation Executive position at Zorba Estates.

Benefits

- Cell phone reimbursement
- Health insurance

Work Location: In person

Pay: ₹15,000.00 - ₹30,000.00 per month

Advantages:

- Health insurance

Work Location: In person

📌 Operations & Documentation Executive (BTM Layout)
🏢 Zorba Estates
📍 BTM Layout