Accounts & Commercial ExecutiveAbout the RoleGeany Softech Pvt. Ltd. is a technology company working across software development, software product sales, IoT, energy monitoring, production efficiency monitoring, AI platforms, digital marketing and other technology services.We are looking for an Accounts & Commercial Executive who can independently manage day-to-day accounting activities along with billing, receivables, GST/TDS coordination, recurring invoices, commercial follow-ups, and management reporting.The role requires someone who is detail-oriented, systematic, proactive with follow-ups, and comfortable working with numbers and business data. Key Responsibilities1. Bookkeeping & Accounting

· Maintain day-to-day bookkeeping and accounting records.

· Record customer receipts, vendor payments, expenses, journal entries, and other accounting transactions.

· Ensure all accounting entries are accurate, complete, and updated on time.

· Maintain proper customer-wise and project-wise accounting records.

· Reconcile customer accounts, outstanding balances, and payment records.

· Track expenses and analyse expenditure trends.

· Coordinate with management, sales, and project teams for accounting-related information.

2. Billing & Invoicing

· Prepare and issue regular customer invoices.

· Prepare invoices for software projects, products, IoT solutions, AI platforms, digital marketing, servers, AMC, subscriptions, renewals, and other services.

· Manage recurring invoices and ensure invoices are raised on time.

· Manage AMC and renewal billing and track upcoming renewals.

· Prepare retainer invoices as per agreed commercial terms.

· Track server-related commercials and recurring server charges.

· Ensure invoices are sent to the correct customer/contact on time.

· Send hard copies of invoices wherever required.

· Maintain proper records of invoices sent, acknowledged, pending, and paid.

3. Accounts Receivable & Payment Follow-up

· Monitor customer outstanding balances and ageing.

· Follow up with customers for pending and overdue payments.

· Maintain customer-wise payment follow-up records.

· Follow up on invoices where GST has already been filed but payment has not yet been received.

· Identify delayed payments and escalate critical cases to management.

· Coordinate with the sales and business teams for payment collection.

· Regularly update management on expected collections and overdue receivables.

· Follow up for payments against AMC, subscriptions, renewals, projects, products, servers, and retainers.

4. Quotation & Commercial Coordination

· Prepare customer quotations based on approved pricing and commercial terms.

· Send quotations to customers and maintain quotation records.

· Follow up with customers on quotations sent.

· Track quotation status — sent, under discussion, approved, rejected, or converted into order.

· Coordinate with the sales/business team regarding commercial requirements.

· Maintain records of orders received against quotations.

5. GST & Tax Coordination

· Compile and maintain data required for GST filing.





· Coordinate with the CA/tax consultant for GST-related requirements.

· Identify invoices where GST has not yet been filed or where filing/data is pending.

· Maintain a tracker of GST applicable on customer invoices.

· Reconcile sales invoices with GST records.

· Track GST paid/collected and prepare management reports.

· Identify discrepancies between books, invoices, and GST records.

· Follow up internally to ensure GST-related information is available before filing deadlines.

6. TDS Tracking & Recovery

· Track customer-wise TDS deductions.

· Check customer TDS filing/credit status wherever applicable.

· Identify TDS deducted by customers but not yet reflected/recovered in records.

· Follow up with customers for TDS certificates and related documentation.

· Remind customers to complete their TDS filing wherever required.

· Reconcile TDS deducted, TDS received/credited, and TDS pending.

· Maintain a customer-wise TDS tracker.

· Prepare periodic TDS recovery/status reports for management.

7. AMC, Subscription & Renewal Management

· Maintain a complete tracker of all AMCs.

· Track AMC start dates, expiry dates, billing schedules, and renewal dates.

· Follow up with customers before AMC expiry.

· Raise AMC renewal invoices on time.

· Track software subscriptions and recurring billing.

· Monitor upcoming renewals and ensure there is no revenue leakage due to missed billing.

· Track server/hosting and other recurring commercial charges.

· Prepare monthly reports on recurring revenue and renewals.

8. Management Analytics & MIS

Prepare regular monthly, quarterly, and annual management reports, including:

· Month-on-month sales analysis.

· Month-on-month revenue analysis.

· Customer-wise sales and revenue.

· 80:20 / Pareto analysis of customers.

· Top 5 customers by revenue.

· Top 5 orders/projects by value.

· Repeat customers and repeat business analysis.

· Customer-wise turnover.

· Industry/domain-wise sales analysis.

· Project-wise sales and revenue.

· Product-wise sales.

· Server sales and server-related revenue.

· AMC revenue.

· Subscription revenue.

· Retainer revenue.

· Renewal revenue.

· Revenue by business vertical:

· Custom Software Development

· Digital Marketing

· IoT

· AI Products/Platforms

· Energy Monitoring

· Production Efficiency Monitoring

· Software Products

· Server/Infrastructure

· New customer vs repeat customer revenue.

· Project/order profitability data where information is available.

· Outstanding receivables and ageing analysis.

· Monthly collections vs billing.

· GST collected/paid analysis.

· GST pending / yet-to-be-filed analysis.

· Total TDS deducted by customers.

· Total TDS recovered/credited.





· TDS pending for recovery.

· Customer payment behaviour and overdue analysis.

· AMC and subscription renewal pipeline.

· Recurring vs non-recurring revenue.

· Any other financial/commercial MIS required by management.

9. Revenue & Business Data Accuracy

· Ensure revenue is correctly classified under the appropriate business vertical, customer, project, product, and service.

· Maintain clean and accurate master data for customers, projects, invoices, GST, TDS, and payments.

· Identify missing invoices, duplicate entries, unbilled services, and potential revenue leakage.

· Ensure recurring commercial commitments are properly tracked and billed.

· Highlight unusual variations, delayed collections, and other financial/commercial issues to management.

Key Deliverables

The person should ensure:

· No missed billing

· No missed AMC/subscription renewal

· Timely invoice generation

· Systematic payment follow-up

· GST records are complete and reconciled

· TDS is tracked and recovered

· Customer outstanding is under control

· Hard copies of invoices are sent wherever required

· Quotations are properly tracked and followed up

· Management receives accurate monthly MIS

· Recurring revenue is properly monitored

· Accounts and commercial data remains accurate and up to date

Required Skills

· Valuable understanding of accounting and bookkeeping.

· Working knowledge of GST and TDS processes.

· Strong Excel/Google Sheets skills.

· Experience with accounting software/ERP.

· Good numerical and analytical ability.

· Strong customer follow-up and communication skills.

· Ability to prepare MIS and management reports.

· Excellent attention to detail.

· Good organisational and documentation skills.

· Ability to independently track multiple customers, invoices, projects, renewals, and payments.

· Proactive approach to identifying pending items rather than waiting for instructions.

Ideal Candidate

The ideal candidate should not be limited to data entry or basic accounting. They should be able to look at the company's accounts and answer questions such as:

· How much did we sell this month compared with last month?

· Who are our top customers?

· Which customers are overdue?

· Which invoices have GST been filed for but payment is still pending?

· Which GST invoices/data are yet to be filed?

· How much TDS has been deducted versus recovered?

· Which AMCs and subscriptions are due for renewal?

· How much recurring revenue are we generating?

· Which industries and verticals are generating the most revenue?

· Which projects/orders are the largest?

· Where is revenue or billing potentially being missed?

· Which customers need immediate payment follow-up?

The person will therefore play an important role in accounts management, revenue monitoring, receivables, compliance coordination, and business analytics.

Experience in a software/IT/technology company will be an advantage.

Pay: ₹10,819.56 - ₹30,569.96 per month

Benefits:

- Flexible schedule
- Food provided

Work Location: In person

📌 Accounts & Commercial Executive (India)
🏢 Geany Softech Private
📍 India