Personal Secretary to the Director

Job Type: Full-Time
Experience: Minimum 2 years
Department: Executive Support / Administration

Job Overview

We are looking for a professional, confident, well-organized, and dependable Personal Secretary to the Director to provide high-level administrative, business, and personal support.

The ideal candidate will have excellent communication skills, a professional appearance and manner, strong organizational abilities, and the maturity to handle confidential matters with complete discretion. This position requires someone who is proactive, responsible, detail-oriented, and capable of managing multiple responsibilities independently.

Key Responsibilities

- Provide day-to-day administrative and personal assistance to the Director.
- Manage the Director’s calendar, appointments, meetings, reminders, and travel arrangements.
- Coordinate and follow up with internal teams, clients, business associates, and other stakeholders.
- Prepare and organize documents, reports, correspondence, presentations, and other business materials.
- Handle confidential business and personal information with the highest level of discretion.
- Maintain and organize records related to the Director’s personal financial and administrative matters.
- Assist with basic accounting and financial record-keeping for the Director’s personal accounts.
- Track payments, expenses, receipts, and other financial transactions accurately.
- Follow up on assigned tasks and ensure deadlines are met without constant supervision.
- Assist the Director in coordinating various business and personal commitments.
- Manage day-to-day follow-ups and ensure important matters are completed on time.
- Handle other responsibilities and assignments entrusted by the Director from time to time.

Candidate Profile

- Minimum 2 years of relevant experience as a Personal Assistant,



Executive Assistant, Personal Secretary, Secretary, or in a similar role.
- Excellent English communication skills, both written and verbal.
- Confident, mature, professional, and well-spoken personality.
- Professional and presentable appearance, with the confidence to attend meetings and interact with senior professionals, clients, and business associates.
- Good general awareness and business understanding.
- Ability to understand instructions quickly and execute tasks efficiently.
- Strong organizational and time-management skills.
- Proactive, energetic, responsible, and capable of working independently.
- Strong attention to detail and excellent follow-up skills.
- High level of confidentiality, integrity, and discretion.
- Basic knowledge of accounting and financial transactions is mandatory.
- Good working knowledge of MS Office, email, documentation, spreadsheets, and online communication tools.
- Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
- Willingness to handle both skilled and personal assignments as required.

What We Are Looking For

We are looking for someone who is smart, active, dependable, well-spoken, professionally presentable, and highly responsible.

The ideal candidate should take ownership of responsibilities, have a strong sense of urgency, and be able to work closely with the Director in a position that requires trust and discretion.

This is an opportunity for someone who is looking for a long-term role with significant responsibility and direct exposure to the Director, and who can demonstrate maturity, initiative, and professionalism in every aspect of the job.

Key Qualities

Professionalism | Confidentiality | Initiative | Organization | Communication | Reliability | Attention to Detail | Accountability

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Personal Secretary to Director (India)
🏢 Pepper Coast Luxury Business Hotel
📍 India