Hiring for a growing US-focused accounting and professional services organization with teams across the United States and India.

Position Summary

We are seeking an experienced Accounts Payable Senior Associate to manage high-volume AP operations, including invoice processing, vendor management, reconciliations, payment processing, and U.S. vendor compliance.

The ideal candidate should have strong experience working with U.S. clients, hands-on exposure to vendor onboarding and W-9/W-8 documentation, and experience managing the end-to-end invoice-to-payment process in a fast-paced workplace.

Key Responsibilities

- Manage day-to-day Accounts Payable activities, including invoice processing, reconciliations, and payment preparation.
- Process high-volume invoices accurately and ensure timely payments after obtaining appropriate approvals.
- Manage vendor records and coordinate vendor creation/onboarding, including collection and validation of required documentation such as W-9s, contracts, and insurance documents.
- Support U.S. vendor compliance and assist with the annual IRS 1099 filing process, including W-9 validation and payment-data review.
- Identify and resolve duplicate, incomplete, or missing vendor records and documentation.
- Clean, format, and manage Excel files for import/export into AP automation platforms.
- Retrieve and validate AP data and resolve discrepancies.




- Assist with month-end reconciliations and reporting.
- Communicate with internal teams and external U.S. vendors to resolve invoice, payment, and documentation-related issues.
- Troubleshoot basic syncing issues between AP systems and ERP platforms such as RAMP and NetSuite.
- Identify opportunities to improve AP processes, controls, and efficiency.
- Manage multiple priorities while maintaining accuracy and meeting tight deadlines.

Requirements

- 8+ years of experience in Accounts Payable, preferably supporting U.S. clients.
- Strong hands-on experience in invoice processing and payment processing.
- Experience with vendor creation/onboarding and vendor documentation.
- Working knowledge of U.S. vendor tax compliance, including W-9 collection and 1099 reporting.
- Exposure to W-8 forms and U.S. vendor onboarding processes will be preferred.
- Experience with Oracle / NetSuite, RAMP, or similar ERP/AP automation platforms.
- Strong proficiency in Microsoft Excel, including cleaning and formatting large datasets.
- Strong attention to detail, accuracy, and data integrity.
- Excellent communication and organizational skills.
- Ability to work effectively with U.S.-based teams and external vendors.
- Willingness to work 2 PM – 11 PM IST to support U.S. operations.

📌 Sr. Associate – US Accounts Payable || Gurugram || CTC upto 15 LPA
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📍 Gurugram