Description
Function: Secretarial

Location: Kotak Infinity, Infinity IT Park, 6th Floor, near Film City road, Malad (East)

Job Role: Secretarial Team Member

Number of positions: 1 (One)

Work experience: Relevant work experience of 0-1 years

Grade: M2/M3

Reporting: Company Secretary

Qualification: Company Secretary (CS membership) preferable experience with SEBI LODR / RBI compliances

Job Description: Will be part of the Secretarial Team and responsible for the following:

Companies Act related:
- Preparation of applicable ROC forms, filing;
- Preparation of agenda and notes to agenda for the Board / Committee level meetings;
- Draft Minutes preparation, follow ups, etc.;
- Uploading in paperless module;
- Preparation of extracts of the minutes of the meetings, resolutions; Circular resolutions
- Declarations relating to trading code of conduct; annual declarations/disclosures; Board evaluation;
- Verifying Charge forms, signing of CS’s DSC;
- Website updation;
- Covering letters for all correspondences with the regulators,



printing of secretarial and compliance related documents;

SEBI Compliances related:
- Preparation of Intimations/statements/Reports/declarations to BSE as per SEBI LODR requirements/Stock Exchange
- SEBI compliances for Committee / Board agenda
- Inspection of the trades of Designated persons/affected persons and compliance to Trading code of Conduct
- Structural Digital Database compliance
- Scores, Smart ODR compliances

RBI Compliances related:
- Support to RBI compliance team on secretarial/other matters

CSR related:
- CSR Committee scheduling; preparation of agenda/notes to agenda; following up with Group CSR team; CSR related work: MOUs, Payments/Release letters, Receipts, etc.

Others:
- DSC register updation; Follow ups; Procuring DSCs, etc.
- To check directors/members availability for Committees, Board & GM meetings;
- Coordination with other departments for agenda, actionable, submission, compliance, filing of statutory return

📌 Relationship Manager (Chennai)
🏢 Kotak Mahindra Bank
📍 Chennai