Executive Assistant
Location: Mumbai, On-Site Reports to: CEO Employment Type: Full time
About the Role
We're looking for a sharp, highly organized Executive Assistant to join Xanadu Studio. This is not a traditional EA role — you'll sit at the center of the studio's operations, working directly with the CEO to keep priorities moving, projects on track, and the business running smoothly. You'll be trusted with real responsibility across scheduling, project management, and cross-functional coordination with Accounts, HR, and other functions.
This role is ideal for someone who thrives in fast-paced, ambiguous environments, enjoys wearing multiple hats, and wants a front-row seat to how a growing studio is built and run.
Key Responsibilities
Calendar & Meeting Management
Own the CEO’s calendar end-to-end — scheduling, prioritizing, and resolving conflicts
Coordinate and set up internal and external meetings, ensuring agendas, attendees, and logistics are handled in advance
Prepare briefing notes, follow-ups, and action items from meetings
Project & Studio Operations




Track and manage ongoing projects across the studio, ensuring deadlines and deliverables stay on schedule
Act as a central point of coordination between teams, flagging risks or blockers to the Founder proactively
Maintain project trackers, dashboards, and status reports
Executive & Administrative Support
Serve as a trusted arm of the CEO on day-to-day executive tasks
Liaise with the Accounts/Finance team on invoices, approvals, reimbursements, and vendor payments
Coordinate with HR on hiring pipelines, onboarding, documentation, and other people-related processes
Handle confidential information with discretion and professionalism
General Support
Draft correspondence, presentations, and internal communications on behalf of the Founder
Manage travel arrangements, expense reports, and other logistical needs
Take initiative on ad hoc projects and special assignments as they arise
What We're Looking For
Excepti

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