Role Overview

Key Responsibilities

Executive & Calendar Management
- Manage the COO’s end-to-end calendar, scheduling, and meeting coordination
- Prioritize appointments, internal reviews, client meetings, and follow-ups
- Coordinate travel plans, itineraries, accommodation, and logistics when required
- Ensure smooth daily planning and time management for the COO

Meeting Coordination & MoM
- Attend internal and external meetings with the COO
- Prepare detailed Minutes of Meeting (MoM) with action items and timelines
- Track pending tasks, follow-ups, and ensure closure across teams
- Maintain organized records of discussions, reports, and key decisions

Site Visits & Coordination
- Visit project/client/vendor sites as required
- Coordinate with internal teams, vendors, contractors, and stakeholders
- Capture updates, observations, and prepare summary reports post visits
- Ensure execution updates are communicated effectively to the COO

Communication & Operations Support
- Prepare presentations, reports, and operational documents




- Assist in cross-functional coordination and execution tracking

Job Expectations:
- Maintain confidentiality of business information and leadership discussions

Required Skills & Qualifications
- Bachelor’s degree in Business Administration, Management, or related field
- 2-5 years of experience as an Executive Assistant, Operations Coordinator, or similar role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office / Google Workspace
- Ability to prepare clear and concise MoM’s and reports
- Comfortable traveling for site visits and field coordination
- High ownership, discretion, and problem-solving mindset

Preferred Qualities
- Strong follow-up and execution skills
- Ability to work independently with mínimal supervision
- Professional attitude and stakeholder management capability
- Comfortable working in dynamic startup or rapid-paced environments

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📌 Director's Office (Mumbai)
🏢 Della Group
📍 Mumbai