The Export-Import Executive will be responsible for handling end-to-end export and import operations, documentation, coordination with freight forwarders, CHA, shipping lines, banks, and government authorities. The role requires ensuring timely shipment, compliance with international trade regulations, and smooth execution of overseas transactions.
Key Responsibilities1. Export Operations
- Preparation and verification of export documents such as:
- Commercial Invoice
- Packing List
- Shipping Bill
- Bill of Lading / Airway Bill
- Certificate of Origin
- Insurance documents
- Coordination with CHA, freight forwarders, shipping lines, and transporters.
- Filing and tracking shipping bills on ICEGATE.
- Monitoring shipment schedules and ensuring timely dispatch.
- Handling export incentives like RoDTEP, Drawback, etc.
2. Import Operations
- Handling import documentation and clearance.
- Coordination with CHA for customs clearance.
- Verification of Bill of Entry.
- Ensuring compliance with DGFT and customs regulations.
- Tracking shipment status and ensuring timely delivery to factory/warehouse.
3. Banking & Compliance
- Handling LC documentation, DA/DP shipments.
- Coordination with banks for negotiation of documents.
- Ensuring FEMA compliance.
- Maintaining export/import records for audit and statutory purposes.
4. Coordination & Communication
- Communicating with overseas clients and suppliers.
- Coordinating with internal departments (Sales, Production, Accounts, Logistics).
- Resolving shipment-related issues.
5. MIS & Reporting
- Maintaining shipment tracking reports.
- Updating management on shipment status.
- Maintaining export-import data and records.
Required Skills & Competencies
- Positive knowledge of international trade procedures.
- Familiarity with DGFT, Customs, ICEGATE portal.
- Understanding of INCOTERMS.
- Knowledge of LC documentation.
- Good communication skills (written & verbal).
- Proficiency in MS Excel and ERP systems.