Key Responsibilities1) Director’s Calendar & Daily Schedule Management
- Manage Director’s daily schedule, appointments, meetings, and travel plans:
- Ensure time blocks are optimized and priority tasks are scheduled:
- Share daily agenda in the morning and ensure adherence
- Reschedule meetings professionally when required
2) Communication & Coordination
- Draft professional responses and ensure timely replies
- Coordinate between Director and internal teams (sales, production, accounts, HR, etc.)
- Act as a point of contact between Director and key stakeholders
3) Meeting Management & Follow-up
- Prepare meeting agenda and coordinate attendees
- Take meeting notes (MOM: Minutes of Meeting)
- Create action points and ensure timely follow-up:
- Track progress and send reminders to departments
4) Daily Operations Support
- Support Director in day-to-day business functions and reviews
- Collect daily MIS reports / dashboards from departments
- Maintain checklists of pending tasks and priorities
- Coordinate with plant/office team for smooth execution of tasks
5)
Documentation & Reporting
- Maintain organized documents and files (digital + physical)
- Prepare reports, summaries, presentations, and review documents
- Maintain confidential files and company documents
- Help Director in preparing data for decision-making
6) Travel & Logistics
- Manage travel bookings (flight/train/hotel), itinerary planning
- Ensure all travel docs are ready (tickets, IDs, schedules)
- Coordinate meeting visits, factory visits, vendor visits, etc.
7) Confidential & Sensitive Task Handling
- Maintain strict confidentiality regarding business information
- Assist in handling sensitive discussions, meetings, and communication
- Keep track of key commitments and deadlines
Key Skills & Competencies
- Excellent planning and execution capability
- Solid verbal and written communication (English + Hindi preferred)
- High ownership mindset (“get-it-done” attitude)
- Strong follow-up and co