About Upstox
At Upstox, we're building the future of investing—straightforward, powerful, and for everyone. We're one of India's fastest-growing fintech platforms, backed by the best in the business, including Mr. Ratan Tata and Tiger Global, and on a mission to make wealth creation accessible to every Indian. From first-time investors to seasoned traders, millions trust us to power their financial journeys.
What you'll own:
Work with IT, Infosec, Finance & HR stakeholders to create and adhere topolicies and processes related to admin, facility, procurement, travel and tasks for the whole organisation.
.Collecting, maintaining, submitting bills/invoices, and uploading to the HRMS tool.
Ensuring 100% compliance as per the Information security guidelines, responsible for creating and implementing systems and procedures for smooth and effective office administration across all locations.
Creating and monitoring overall tasks for the Housekeeping staff & Physical Security across all locations.
Owning end-to-end vendor management for various office supplies,
employee onboarding kits and other supplies during employee engagement activities.
Collecting, verifying & documenting invoices to upload them on the HRMS tool.
Maintaining hard copy of these POs and invoices as and when needed.
Tracking the reimbursement process of these invoices to ensure timely and accurate settlement via HRMS / emails. Maintaining a Tracker sheet for every task. SAP MM knowledge is an added advantage.
.Coordinating with department heads/management/employees to determine their domestic/international travel needs, planning their end-to-end itinerary which includes the mode of transportation, travel dates, cost and accommodation and any other services as mentioned in the inhouse travel policy.
- Maintaining the ISO standards for all the admin activities
Who you are:
Proven 8-10 years of work experience as an Admin.
Excellent interpersonal, time management and organizational skills are a non-negotiable
Havi