Role Clarity Document | Finance Executive – Payables
Department: Finance Excellence
Reporting To: Manager – Finance Payables

Role Definition
The Finance Executive – Payables is responsible for timely and accurate processing of purchase invoices, compliance documentation, utility and petty cash payments, bank reconciliations, and systematic document management. This role plays a critical operational function in ensuring seamless daily finance operations, audit readiness, and error-free execution of disbursement workflows.

Key Deliverables
Accurate and Timely Purchase Invoice Processing
Statutory and TDS Compliance Support
Utility, Credit Card, and Petty Cash Payment Execution
Accurate and Timely Bank Reconciliation
Robust Document Management and Digital Recordkeeping

Tasks & Activities

Purchase Invoice Processing
- Receive, verify, and validate purchase orders and invoices from team, and vendors.
- Ensure entries into Tally are completed within 24 hours of receipt with correct mapping to cost centers, tax codes, and PO references.




- Cross-check GRN entries from LIMS against physical invoice copies and confirm service delivery before processing.
- Escalate discrepancies to the SCM/Operations team for immediate resolution.

Statutory Compliance (including TDS)
- Tag applicable invoices with correct TDS categories and support TDS deduction at source while booking in Tally.
- Maintain voucher-wise documentation for audit trails and ensure completeness in records for GST, TDS, and expense heads.
- Assist the Manager in preparing compliance files for internal audits, statutory returns, and TDS validations.
- Track compliance checklist and calendar for recurring monthly requirements.

Petty Cash, Credit Card & Utility Bill Payment
- Monitor, process, and reconcile utility bills (electricity, internet, rent, etc.) for all centers as per due dates.
- Maintain branch-wise petty cash registers, verify physical receipts, and enter transactions into Tally.
- Coordinate approv

📌 Executive - Finance Payables (Jaipur)
🏢 Dr. B. Lal Lab
📍 Jaipur