Job Title: Personal Secretary to Managing Director (MD)
Department: Executive Office
Reports To: Managing Director
Job Summary

The Personal Secretary to the Managing Director provides high-level administrative and secretarial support, ensuring productive management of the MD’s schedule, communication, and day-to-day activities. The role requires discretion, strong organizational skills, and the ability to handle confidential information.
Key Responsibilities
1. Administrative Support
- Manage and maintain the MD’s calendar, appointments, and meetings
- Organize travel arrangements, including flights, accommodation, and itineraries
- Prepare and edit correspondence, reports, presentations, and documents
2. Meeting Coordination
- Schedule and coordinate internal and external meetings
- Prepare meeting agendas, minutes, and follow-ups
- Ensure all required documents and information are available prior to meetings
3. Communication Management
- Act as a liaison between the MD and internal/external stakeholders
- Screen and prioritize communications and requests
4.



Confidentiality & Documentation
- Maintain strict confidentiality of sensitive information
- Organize and maintain files, records, and documentation
- Ensure proper documentation and record-keeping systems
5. Office Coordination
- Coordinate with different departments for smooth workflow
- Assist in organizing company events, board meetings, and executive visits
- Track tasks, deadlines, and follow-ups for the MD
Key Skills & Competencies
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- High level of discretion and confidentiality
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Time management and attention to detail
- Professional demeanor and interpersonal skills
Qualifications & Experience
- Bachelor’s degree in Business Administration or related field
- 3-7 years of experience as a Personal Secretary / Executive Assistant
- Experience w

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