Job Title: Secretary / Executive Assistant to the CEO

Location:Company Headquarters - Mumbai
- Office-based with mobility for errands and Coordination tasks_

Department:Executive Office / Administrative Support

Reports To:Chief Executive Officer (CEO)

Key Responsibilities

1. Executive Support
- Assist the CEO in managing daily priorities, tasks, and follow-ups.
- Maintain and organize the CEO’s calendar: schedule appointments, meetings, events, and calls.
- Remind the CEO of significant deadlines and ensure all engagements are well-prepared and timely.

2. Coordination & Follow-Ups
- Follow up with internal departments and external parties on matters delegated by the CEO.
- Keep the CEO updated with relevant operational developments and pending tasks.

3. Travel & Logistics
- Liaise with travel agencies and service providers to book domestic and international flights, hotels, transportation, etc.
- Prepare travel itineraries and ensure all logistics are in place for smooth travel experiences.

4. Gifting & Personal Coordination
- Handle personal and corporate gift booking,



purchase, and delivery logistics.
- Coordinate for special occasions, event RSVPs, or external communication as directed by the CEO.

5. Driving & Mobility
- Should possess a valid driver’s license and be capable of performing tasks that require travel or in-person Coordination (e.g., submitting documents, collecting parcels, attending errands).

6. Administrative Support
- Maintain confidential records, digital files, and folders as per company standards.
- Prepare basic reports, presentations, meeting minutes, or summaries when needed.

7. Availability & Discretion
- Be available for urgent tasks beyond standard working hours when required.
- Uphold confidentiality, loyalty, and professionalism at all times.

Key Requirements

Education:
- Graduate in Business Administration, Commerce, Arts, or any equivalent field.
- Additional training in office administration or secretarial work is a plus.

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