Job Summary The School Transport In-Charge cum Admin will be responsible for the overall management, coordination, and smooth functioning of the school transportation system, while also supporting day-to-day administrative activities. The role involves coordinating buses, drivers, attendants, parents, students, and transport vendors to ensure safe, timely, and efficient transportation services.

Key Responsibilities1. Transport Management

- Manage and coordinate the school's daily transportation operations.
- Prepare and maintain bus routes, stops, timings, and student lists.
- Ensure buses operate according to the approved schedules and routes.
- Coordinate with drivers and bus attendants regarding daily requirements.
- Monitor bus movement and ensure timely reporting and departure.
- Handle changes in routes, stops, or student transportation requirements.
- Coordinate transportation arrangements for school events, excursions, and special activities.
- Maintain updated records of all school buses and transport-related information.

1. Student Safety & Security

- Ensure the safety and security of students during transportation.
- Ensure proper boarding and drop-off procedures are followed.
- Maintain accurate records of students using school transport.
- Coordinate with drivers and attendants regarding student attendance and absences.
- Immediately address and report any transport-related safety concerns.
- Ensure proper procedures are followed in case of emergencies or breakdowns.

1. Parent Coordination

- Respond to parents' queries and concerns regarding school transportation.
- Communicate route changes, delays, bus changes, and other transport-related updates.
- Coordinate with parents regarding boarding and drop-off points.
- Maintain professional communication with parents and resolve transport-related issues promptly.

1. Driver & Attendant Coordination





- Maintain records of drivers and transport attendants.
- Monitor attendance and punctuality of transport staff.
- Allocate duties and communicate daily transport requirements.
- Follow up on driver/attendant leave and replacement arrangements.
- Ensure drivers and attendants follow school transport policies and safety procedures.

1. Vehicle Maintenance & Compliance

- Coordinate regular servicing and maintenance of school buses.
- Maintain records of vehicle servicing, repairs, insurance, permits, fitness certificates, pollution certificates, and other required documents.
- Follow up with the concerned personnel/vendors regarding vehicle maintenance.
- Report vehicle issues immediately and arrange suitable alternatives when required.
- Ensure buses are maintained in a clean, safe, and roadworthy condition.

1. Administrative Responsibilities

- Maintain transport-related registers, files, and records.
- Prepare daily/monthly transport reports when required.
- Maintain student transport data and update records regularly.
- Assist the Administration Department with general office and administrative activities.
- Prepare notices, circulars, and communication related to transportation.
- Maintain proper documentation of transport complaints, incidents, and resolutions.
- Support the school administration during inspections, events, and other activities.

1. Emergency & Incident Management

- Coordinate immediate action during bus breakdowns, accidents, delays, or other emergencies.




- Inform the concerned school authorities and parents whenever necessary.
- Maintain records of transport-related incidents.
- Coordinate alternate transportation arrangements when required.

Required Skills & Qualifications
- Graduate degree or equivalent qualification preferred.
- Previous experience in school transport, administration, logistics, or coordination will be an advantage.
- Good communication and interpersonal skills.
- Strong organizational and coordination abilities.
- Basic computer knowledge, including MS Office / Excel.
- Ability to maintain accurate records and prepare reports.
- Ability to handle parents, students, drivers, and staff professionally.
- Positive problem-solving and decision-making skills.
- Ability to work under pressure and manage multiple responsibilities.

Preferred Experience 2–5 years of experience in school administration, transport coordination, logistics, or a similar role is preferred.

Key Competencies

- Transport & Route Management
- Team Coordination
- Parent Communication
- Administrative Skills
- Record Management
- Problem Solving
- Time Management
- Emergency Handling
- Staff Coordination
- Student Safety Awareness

Working Requirements
- Must be available during school working hours.
- May be required to report early or stay beyond regular working hours when transport or school events require.
- Should be flexible to handle urgent transport-related situations.
- Must maintain confidentiality regarding student, parent, and school information.

Performance Expectations The Transport In-Charge cum Admin is expected to ensure that the school's transportation system operates safely, efficiently, punctually, and in accordance with school policies, while providing effective administrative and parent support. Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 School Transport In-Charge cum Admin (Shaikpet)
🏢 oasis school
📍 Shaikpet