Purchase Executive – Pharmacy & General Purchase

Department: Purchase / Procurement

Designation: Purchase Executive

Reporting To: Hospital Administrator

Location: Hospital

Employment Type: Full-Time

Job Summary

We are looking for a Purchase Executive with D.Pharm/B.Pharm qualification to manage both pharmacy procurement and general hospital purchases. The candidate will be responsible for sourcing medicines, surgical and medical consumables, as well as non-medical/general hospital requirements, while ensuring quality, timely availability, cost-effectiveness and proper documentation.

Key Responsibilities

Pharmacy & Medical Purchase

- Procure medicines, injections, IV fluids, surgical items, medical consumables, implants and other pharmacy-related materials.
- Coordinate with the Pharmacy and Stores teams to identify stock requirements and prepare purchase requirements.
- Obtain quotations from approved vendors and compare rates, quality, availability and credit terms.
- Negotiate with suppliers to obtain competitive pricing and favourable commercial terms.
- Prepare purchase orders and coordinate with vendors for timely delivery.
- Verify received materials against purchase orders, invoices and delivery documents.
- Check batch number, expiry date, quantity, MRP and packaging of medicines and medical products.
- Coordinate replacement/return of damaged, short-supplied or near-expiry items.
- Monitor availability of critical and fast-moving medicines and consumables to prevent stock-outs.

General Hospital Purchase

- Handle procurement of stationery, housekeeping materials, uniforms, electrical items, maintenance materials, office supplies, pantry items and other general requirements.
- Collect and evaluate quotations from vendors and negotiate rates.
- Coordinate with different departments to understand their purchase requirements.
- Ensure materials are purchased within approved budgets and as per management requirements.




- Maintain a list of approved and reliable vendors and develop new vendor sources when required.

Documentation & Coordination
- Maintain purchase orders, quotations, comparative statements, invoices and vendor records.
- Track pending purchase orders and ensure timely delivery.
- Coordinate with Accounts for invoice verification and payment-related requirements.
- Maintain proper purchase records and reports in Excel/ERP.
- Support stock audits and reconciliation whenever required.
- Ensure procurement is carried out according to hospital policies and procedures.
- Prepare regular purchase reports for management review.

Qualification

- D.Pharm / B.Pharm mandatory
- Additional qualification in procurement, supply chain or hospital administration will be an advantage.

Experience

- 1–3 years of experience in hospital/pharmacy purchase preferred.
- Candidates with experience in handling both pharmacy and general hospital procurement will be preferred.

Required Skills

- Positive knowledge of medicines, medical and surgical consumables.
- Knowledge of hospital procurement and vendor management.
- Good negotiation and communication skills.
- Good knowledge of MS Excel and basic computer applications.
- Strong coordination and follow-up skills.
- Good numerical and analytical ability.
- Ability to manage multiple purchase requirements and meet deadlines.
- Knowledge of purchase documentation and inventory processes.

Key Competencies

- Vendor Management
- Cost Negotiation
- Procurement Planning
- Inventory Coordination
- Documentation & Record Maintenance
- Communication & Coordination
- Time Management
- Attention to Detail

Performance Expectations

- Timely availability of medicines, medical consumables and general materials.
- Cost-effective procurement without compromising quality.
- Minimum stock-out situations for critical items.
- Accurate purchase documentation and vendor records.
- Effective vendor follow-up and timely closure of pending orders.

contact

Mounika HR

(phone hidden)

Pay: ₹22,000.00 - ₹26,000.00 per month

Benefits

- Flexible schedule
- Provident Fund

Work Location: In person

📌 Pharmacy Purchase executive (Kelambakkam)
🏢 Evani hospital
📍 Kelambakkam