Personal Assistant to Director

Company: Jay Air Systems Pvt. Ltd.

Location: Surat, Gujarat

Department: Management / Administration

Position: Personal Assistant to Director

Experience: 2-5 Years

Employment Type: Full time

About the Role

We are looking for a smart, organized, well-presented, and proactive Personal Assistant to the Director. The candidate will be responsible for managing the Directors day-to-day schedule, communication, meetings, follow-ups, documentation, and coordination with internal departments and external stakeholders.

Key Responsibilities

- Manage the Directors daily calendar, appointments, meetings, and schedules.
- Coordinate and organize internal and external meetings.
- Handle calls, emails, messages, and other correspondence on behalf of the Director when required.
- Prepare meeting agendas, notes, presentations, reports, and other documents.
- Maintain proper records of important documents, communications, and commitments.
- Follow up with different departments on tasks assigned by the Director.
- Coordinate with HR, Accounts, Purchase, Sales, Service, Quotation, Design, and other departments as required.
- Ensure timely follow-up on pending tasks and provide updates to the Director.
- Assist in preparing MIS reports, summaries, and management-related information.
- Handle confidential and sensitive information with complete discretion.
- Arrange travel, accommodation, meetings, and other requirements for the Director when required.
- Coordinate with clients, vendors, consultants, and other external parties on behalf of the Director.




- Maintain a professional relationship with key stakeholders and visitors.
- Monitor important deadlines and ensure timely reminders to the Director.
- Assist the Director in day-to-day administrative and management activities.
- Perform other duties and responsibilities assigned by the Director.

Required Skills

- Excellent communication and interpersonal skills.
- Strong follow-up and coordination skills.
- Excellent time management and organizational abilities.
- Good knowledge of MS Office – Word, Excel, PowerPoint, and Outlook/email.
- Ability to prepare skilled reports, presentations, and documents.
- Good English communication, both written and verbal.
- Ability to handle multiple tasks and work under pressure.
- Strong attention to detail.
- Skilled personality and presentable appearance.
- Ability to maintain confidentiality and discretion.
- Should be proactive, responsible, and solution-oriented.
- Strong decision-making and problem-solving ability.

Candidate Profile

- Graduate in any discipline; additional qualifications in Business Administration/Management will be an advantage.
- 2-5 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, or similar role.
- Prior experience working directly with a Director/Managing Director/Top Management will be preferred.
- Should be comfortable coordinating with senior management and multiple departments.
- Candidates with experience in HVAC, Engineering, Manufacturing, or similar industries will be an advantage.

📌 Personal Assistant To Director (Surat)
🏢 Jay Air System
📍 Surat