Personal Assistant to Chairperson

Key Responsibilities

- Assist the Chairperson in managing the calendar, appointments, meetings, schedules, and day-to-day commitments.

- Coordinate domestic and international travel arrangements for the Chairperson, including flight bookings, hotel reservations, visas, transportation, and detailed itineraries.

- Coordinate travel arrangements, including flight bookings and hotel reservations for the Senior Management Team (SMT) of the schools, as and when required.

- Coordinate with Principals, HODs, Senior Management, internal departments, and external stakeholders on behalf of the Chairperson's Office.

- Coordinate and follow up with Principals and HODs regarding meetings, reports, submissions, and action points, ensuring timely completion and closure.

- Support in preparing meeting agendas, presentations, Minutes of Meetings (MOMs), and follow-up action trackers.

- Maintain and track pending tasks, commitments, and action points arising from meetings and discussions, ensuring effective follow-up and timely closure.

- Assist with agreements, contracts, renewals, documentation, and related follow-ups, ensuring records are maintained and requirements are completed on time.

- Provide administrative and coordination support to the Chairperson's Office, including correspondence, documentation, filing, and record management.

- Maintain confidential documents, records, correspondence, and information with a high degree of discretion and professionalism.

- Handle routine communication, email coordination, meeting logistics, and follow-ups on behalf of the Chairperson.

- Assist in procurement and purchase-related activities, including vendor coordination, quotations, follow-ups,



and administrative requirements.

- Coordinate with vendors and service providers as and when required for matters related to the Chairperson's Office.

- Coordinate and oversee requirements related to the Chairperson's bungalow / Dairy Barn, including arranging services, coordinating with vendors/service providers, and handling other requirements as and when needed.

- Assist with event coordination, visitor management, meetings, and special projects assigned by the Chairperson.

- Handle any other administrative, coordination, or personal support requirements entrusted by the Chairperson from time to time.

Desired Profile

- Graduate in any discipline.

- 2–8 years of experience in Executive Assistant, Personal Assistant, Administrative, Coordinator, or similar support roles.

- Prior experience supporting a senior executive, promoter, business owner, or leadership team will be an advantage.

- Excellent verbal and written communication and interpersonal skills.

- Proficient in MS Office, particularly Excel, PowerPoint, Word, and Outlook.

- Strong organizational and coordination skills with excellent attention to detail.

- Ability to manage multiple priorities and tasks simultaneously and work within deadlines.

- Strong follow-up skills with the ability to coordinate effectively with people at different levels of the organization.

- Ability to handle confidential and sensitive information with complete discretion.

- Proactive, dependable, and solution-oriented approach to work.

- Pleasant personality with a qualified and service-oriented approach.

- Willingness and flexibility to handle varied administrative and coordination requirements as and when needed.

Skills: communication,administrative,discretion

📌 PA to Chairperson (Mumbai)
🏢 RBK Educational Institutions
📍 Mumbai