- Greet and assist visitors, clients, vendors, candidates, and employees in a professional manner.
- Manage incoming calls, emails, couriers, and general inquiries and route them to the appropriate team members.
- Maintain the reception area and ensure a qualified office environment.
- Coordinate meeting rooms, appointments, internal meetings, and visitor schedules.
- Maintain visitor records and other front-office documentation.

### Operations & Administration
- Support day-to-day administrative and operational activities of the organization.
- Maintain and regularly update trackers, records, databases, reports, and operational documentation.
- Coordinate with different departments to ensure timely completion of assigned tasks.
- Assist with office supplies, procurement, printing requirements, courier services, and other office-related activities.
- Coordinate with vendors, obtain quotations, maintain vendor records, and support invoice/payment documentation.
- Ensure proper filing and maintenance of company documents.

### Recruitment Coordination
- Support the recruitment process by coordinating with candidates and hiring managers.
- Schedule interviews and maintain candidate/interview trackers.
- Assist in sourcing candidates through job portals and other recruitment channels.
- Follow up with candidates regarding interviews, documentation, joining dates, and onboarding requirements.
- Support employee onboarding and joining formalities.

### Government Project Coordination
- Assist in coordinating activities related to government and institutional projects.
- Maintain project-wise documentation, trackers, reports, and supporting records.
- Coordinate with internal teams, trainers, vendors, institutions, and other stakeholders for project execution.
- Follow up on project deliverables, documentation, attendance, invoices, reports, and timelines.




- Support the preparation and collection of documents required for government projects, tenders, empanelments, and related submissions.

### General Responsibilities
- Ensure adherence to company policies, processes, and operational procedures.
- Follow up with concerned team members for pending tasks and documentation.
- Prepare basic MIS reports and operational updates as required.
- Maintain confidentiality of company, employee, client, and project information.
- Perform any other administrative or operational responsibilities assigned by management.

Candidate Requirements

- Bachelor's degree in any discipline.
- 13 years of experience in administration, operations, front desk, recruitment coordination, or a similar role preferred.
- Good working knowledge of MS Office, especially Excel, Word, PowerPoint, and email communication.
- Strong verbal and written communication skills in English and Hindi.
- Good organizational, coordination, follow-up, and multitasking skills.
- Ability to maintain trackers, documentation, and records accurately.
- Professional appearance and courteous interpersonal skills.
- Ability to work independently as well as coordinate with multiple teams.
- Strong sense of ownership, discipline, punctuality, and attention to detail.

## Preferred Skills
- Experience in recruitment or HR coordination.
- Experience in government projects, education projects, skill-development projects, or institutional coordination.
- Familiarity with CRM/ERP/HRMS platforms such as Zoho would be an advantage.
- Basic understanding of vendor coordination, procurement, invoicing, and office administration.

## Ideal Candidate

We are looking for an individual who is energetic, responsible, presentable, organized, and comfortable taking ownership of multiple operational responsibilities. The candidate should be proactive in follow-ups and capable of supporting the team to ensure smooth and timely execution of day-to-day business operations.

📌 Operations Executive cum Receptionist (Noida)
🏢 Vidysea Education Noida
📍 Noida