Reports To: Senior HR/Admin Manager / Plant Head

1.0 Purpose To manage HR and administrative functions including recruitment, employee engagement, compliance, documentation, and office operations. Responsible for ensuring smooth workforce management, adherence to statutory requirements, and effective support to all departments.

2.0 Key Responsibilities

Human Resources

- Recruitment & onboarding of employees.
- Maintain employee records, attendance, and leave management.
- Coordinate training programs (communication, leadership, technical, compliance).
- Design and implement employee engagement initiatives and recognition programs.
- Handle grievance redressal and employee relations.
- Support performance appraisal and career development processes.

Administration

- Manage office facilities, supplies, and vendor coordination.
- Ensure compliance with statutory requirements (PF, ESIC, TDS, GST, labour laws).
- Prepare auditready documentation and compliance registers.
- Coordinate travel, logistics, and administrative support for management.
- Maintain safety, security, and housekeeping standards.

Compliance & Documentation

- Prepare and maintain HR policies, SOPs, and administrative guidelines.
- Ensure timely filing of statutory returns and maintenance of compliance calendar.
- Support internal/external audits with complete documentation.
- Archive records as per retention policy.

3.0 Authorities





- Approve routine HR and admin requests (leave, travel, supplies).
- Escalate compliance issues to senior management.
- Recommend corrective actions for HR and admin gaps.
- Liaise with external agencies/vendors for HR and admin services.

4.0 Key Deliverables (KPIs)

- Recruitment Timeliness: Average time to fill positions 30 days.
- Employee Engagement: 80% participation in engagement activities.
- Compliance Adherence: 100% statutory compliance, zero NCs in audits.
- Documentation Accuracy: 98% accuracy in HR/admin records.
- Training Coverage: 100% employees trained annually on mandatory topics.
- Vendor Management: 95% timely delivery of admin services.

5.0 Skills & Competencies

- Robust knowledge of HR policies, labour laws, and compliance.
- Proficiency in HRMS/ERP systems and MS Office.
- Excellent communication and interpersonal skills.
- Organizational and multitasking ability.
- Problem-solving and conflict resolution skills.
- Vendor negotiation and coordination skills.
- Experience: 1-2 years in HR andAdministration.

6.0 Documentation & Compliance

- Maintain employee files, payroll records, compliance registers, and statutory filings.
- Ensure retention and disposition of records as per SOP.
- Guarantee traceability of HR and admin processes for audit compliance.

📌 HR & Admin Executive (Vasai-Virar)
🏢 Accutech Springs
📍 Vasai-Virar