Job Title: Female Front Office Executive

Location: (Wakdewadi) & (PCMC)

Experience: 3- 6 years in a similar role

Education: Graduate in any stream

Roles & Responsibilities

- Welcome employees, visitors and guests with a pleasant and professional attitude
- Manage the front desk, including answering and directing phone calls
- Maintain visitor records and issue visitor passes as per protocol
- Assist in scheduling meetings, booking conference rooms, and arranging refreshments
- Support admin team with filing, documentation, surveys and office upkeep
- Manage incoming and outgoing emails for important events
- Coordinate with internal departments for day-to-day operational needs
- Ensure cleanliness and orderliness of the front office area
- Manage engagements and appointments of senior leaders and Board members, including meeting arrangements and visitor coordination
- Maintain confidentiality of sensitive information
- Holiday Home / Guest house Admin booking/cancellation management




- Co-ordinate client meetings / senior visits , lunch arrangements
- Vendor Bill Management, execute end-to-end vendor billing process (receipt verification approval payment)
- MIS & Reporting, prepare MIS reports (booking data, utilization, vendor costs)

Skills Required

- Fluency in English (spoken and written)
- Working knowledge of Marathi
- Proficiency in MS Office tools especially Excel(Pivot tables, slicing & dicing data ) and PowerPoint(Collating multiple ppts and summarizing )
- Excellent communication skills – both written and verbal
- Pleasant personality with a professional appearance
- Ability to multitask and manage time efficiently
- Positive attitude and solid interpersonal skills
- Decision-Making & Problem Handling
- Managing multi-department coordination and follow-ups

Preference – Hospitality background

📌 Front Office Executive (Pune)
🏢 Thermax
📍 Pune