Job Title: Forn Office & Admin Executive (Preferred Travel Booking Experience)

Key Responsibilities

Travel, Visa & Calendar Management

- Manage domestic and international flight, hotel, cab, airport transfer, and travel bookings.
- Handle cancellations, rescheduling, refunds, itineraries, and last-minute travel requirements.
- Coordinate with travel agencies, airlines, hotels, and transport vendors.
- Manage visa applications and related documentation for employees, management, and business visitors.
- Manage management calendars, meetings, appointments, and schedules, including meeting invites, reminders, rooms, and online meeting links.
- Coordinate travel schedules with meetings and appointments.

Guest & Front Office Management

- Manage guest and visitor arrangements, including travel, accommodation, transport, and hospitality.
- Handle front office activities including calls, emails, couriers, visitor records, and appointments.
- Ensure a professional and welcoming front-office workplace.

Office Administration & Facilities

- Coordinate security, housekeeping, cleanliness, hygiene, and general facility requirements.
- Coordinate with service vendors and the maintenance team for repairs and maintenance.
- Manage office supplies, stationery, pantry items, and inventory.
- Coordinate office collateral and printing requirements such as business cards, stationery, signage, ID cards, etc.




- Manage cafeteria/pantry and catering requirements.
- Coordinate employee cab/transportation and transport vendors.
- Manage and coordinate biometric attendance and related issues.
- Maintain basic office records, assets, and administrative documentation.

Events & General Administration

- Coordinate ad hoc office events, celebrations, meetings, and employee activities, including catering and vendor coordination.
- Support HR and other departments with onboarding, documentation, and administrative requirements.
- Handle other office administration tasks as required to ensure smooth day-to-day operations.

Desired Skills

- Strong experience in corporate travel booking and coordination.
- Experience in visa processing and calendar/meeting management.
- Positive vendor coordination and follow-up skills.
- Proficiency in MS Office, Outlook, Excel, and calendar tools.
- Fluent spoken English, Hindi, and Kannada.
- Good written English proficiency.
- Strong communication, coordination, and organizational skills.
- Proactive, detail-oriented, and able to multitask.
- Professional and presentable with the ability to handle urgent requirements.

Key Requirement Strong corporate travel booking experience, along with visa, calendar management, and general office administration experience.

📌 Front Office Administrator (Bengaluru)
🏢 Fermbox Bio
📍 Bengaluru